Reporting to the Research Administrator, the Research Administrative Coordinator will work closely and collaboratively with faculty to support and improve the administrative functions of the research division in Emergency Medicine.
Assist with the coordination of projects, systematic reviews, scientific manuscript preparation and ensure assigned deliverables and deadlines are met
Resolve problems independently, draft correspondence, coordinate and assist in gathering information, using sound judgment in determining priorities.
Identify opportunities to improve efficiencies, develop and implement pragmatic solutions, policies, and procedures that improve workflow and services and reduce costs.
Assist with a variety of activities such as reconciliation of projects, reviewing purchasing and accounts payable activity and interactions with counterparts from other departments, i.e., Controllers, Purchasing, Sponsored Project Administration and Sponsored Project Finance
Provide administrative support for efforts conducted as part of the Pediatric Emergency Care Applied Research Network (PECARN) node led by Columbia faculty, including organization of meetings and
Edit curriculum vitas (CV) and grant documentation as directed
Coordinate meetings/events, prepare required document, and transcribe meeting minutes when requested.
Provide phone triage and calendar management of grant submissions
Provide required documentation to the Department's Finance Office for orders and procurement of equipment and services
Coordinate with Human Resources and manage recruitment efforts, including travel and reimbursement coordination
Collaborate with Facilities to maintain the environmental safety and maintenance of space and equipment
Act as the liaison to internal and external administrative staff, and vendors to follow-up on assigned task
Perform related duties & responsibilities as assigned/requested
Bachelor's degree or equivalent in experience with at least three years of relevant administrative experience.
Must demonstrate excellent verbal and written communication skills; have ability to exercise excellent judgment and diplomacy in all interactions.
Must understand the need for and be able to maintain confidentiality of documents and conversations to which they are privy.
Must possess excellent organizational skills.
Must be able to accurately handle diverse projects and a large volume of detailed work simultaneously, and use sound judgment in prioritizing work and professional sense of accountability.
Must demonstrate proven ability to interact with all levels of faculty and staff.
Must successfully complete systems training requirements.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503851
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.