Performs a full range of senior executive secretarial duties and provides support to chairperson, full time and adjunct faculty and administration. Takes minutes at department faculty meetings. Prepares correspondence. Opens, sorts and distributes mail. Maintains all department files: full-time and adjunct faculty, majors, minors and course syllabi. Oversees budget processes for department in detail including processing purchase requests, check requisitions and petty cash. Process all deposits for department. Manages all departmental contracts through the life cycle of the contract, including purchase orders and check requisitions. Responds to telephone and in-person inquiries about programs offered. Assigns advisers to declared majors according to their concentrations. Processes all special academic forms (waivers/substitution, change of grade, etc.). Prepares internal departmental onboarding and off boarding and orientation to office procedures including obtaining keys, etc. Assist with departmental social media accounts. Schedules appointments, prepares daily packets for the chair and maintains calendar for departmental chairperson. Works closely with chairperson on class schedules. Hires, trains, schedules and supervises student workers for the office. Tracks and reconciles student employee timecards. May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included with the above job title.
Work Schedule: Monday - Friday, 9am - 5pm
*Subject to bumping
Internal Number: 899125-19
About Hofstra University
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.