This position provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Senior Executive Secretary will be responsible for the day-to-day office operations. Responsibilities include, but are not limited to:
â€¢Provide support for academic routines of the department, including but not limited to submitting workflow requests for class schedules; working with Academic Scheduling on room assignment issues; ensuring sufficient quantities of supplies and teaching materials and field inquiries in person, by email, and by phone. â€¢Make student advisement appointments using Outlook calendar. â€¢Coordinate mass mailings using Mail merge functions in MS Office. â€¢At the direction of the Chair, Hire, train, and supervise student aides. Coordinate with Office of Student Employment regarding permits/paperwork, review and submit eTime for approval, and monitor hours/wages so as to stay within budget. â€¢At the direction of the Chair, plan and execute departmental events for students and faculty. â€¢Completes all necessary forms as required by the HCLAS Deanâ€™s Office. â€¢Provide support for periodic programs, i.e., Peer Teacher recruitment and administration; applications for European Odyssey; Inaba Scholarship process; Departmental Honors Thesis; Gamma Theta Upsilon induction ceremony, etc. â€¢Work with Information Technology and Physical Plant departments to ensure the physical space and equipment needs of the department are fulfilled. â€¢Maintain inventory and logbook of departmental property including: camera, projector, slide scanner, handheld GPS devices, etc. â€¢Maintain and update all department records/spreadsheets, and major and minor list and alumni information. â€¢At the direction of the Chair, update department web page information via Webwork. â€¢Utilize social media, including Twitter, Facebook and LinkedIn to publicize department events.
May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.
Hours: Monday - Friday 9am - 5:00pm
*Subject to bumping
Internal Number: 897609-19
About Hofstra University
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.