Provides administrative support for office staff, including special projects, website maintenance, office workflow, appointments, correspondence, student payroll, budgets, data compilation and records control. May perform duties of a sensitive and confidential nature.
Note: Position runs through June 30, 2020
Essential Job Functions:
Responsible for maintenance and reconciliation of area operations and programming budgets; monitors monthly expenditure statements, cash intake and deposits for various programs and services; processes payments for contracted services and programs.
Provides office management and administrative assistance to supervisor and co-workers; operates office equipment such as photocopier and fax machine, coordinates the servicing of equipment, and ordering supplies.
Responsible for hiring, training, and supervising student office assistants and adjunct faculty for Homewood Arts Programs, The Center for Visual Arts, and the Digital Media Center; setting up all employees on payroll, and processing weekly time cards for both work-study and non-work- study employees; processes raises as needed.
Assists with room scheduling, processing building maintenance work orders, and calling in maintenance requests as needed.
Assists with office websites and marketing collaterals for programs and services as needed.
Assists with other duties as assigned.
Reports to the Interim Director of Homewood Arts Programs. For a 40 hour workweek, 20 hours a week with Homewood Arts Programs, 10 hours a week with Center for Visual Arts, 10 hours a week with the Digital Media Center.
High School Diploma/GED required, some college preferred.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Two years related experience required, preferably in higher education, and experience in budget systems and software.
Special Knowledge, Skills, or Abilities:
Must be able to multitask in a very busy office environment.
Strong customer service skills required.
Experience with Microsoft software applications and willingness to learn scheduling software and various JHU software programs, including SAP financial system.
Must demonstrate skills in meeting and event planning.
Some website experience or a willingness to learn.
Classified Title: Administrative Secretary Working Title: Administrative Secretary Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: Mon-Fri 8:30-5 Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001417-Homewood Arts Program Personnel area: Homewood Student Affairs
The successful candidate(s) for this position will be subject to a pre-employment background check.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.