The Fiscal Officer works as part of an integrated team to provide post-award support for multiple externally funded projects that are implemented by the Global Center for Food Systems Innovation (GCFSI), part of International Studies and Programs (ISP) Dean’s Office. As a research administrator, the employee supports GCFSI project management by providing administrative services surrounding the stewardship of the center’s grants and contracts. As a fiscal officer, the employee supports GCFSI general finance operations by coordinating with the appropriate project director on annual financial planning, monitoring, reporting, and analysis of financial data. The fiscal officer is responsible for implementing internal business processes and controls.
Essential Duties & Responsibilities:
Provide post-award administration functions for GCFSI-managed externally funded activities that include but not limited to core grants, sub-grants, awards, and contracts
Support GCFSI management regarding subcontract and sponsor communication, including establishing and modifying contracts and consultant agreements in conjunction with partner institutions and other university units
Actively develop, monitor and manage the unit’s use of MSU’s financial system (purchasing, sub awards, direct payments and PSC/NRAPSC) to facilitate operations.
Coordinate the tracking and processing of research payments, travel and research or imprest advances, and the invoicing of funding sources and prepare monthly management budget versus actual financial progress reports.
Review award budget status with investigators
Design and prepare interim and final financial and technical progress reports
Ensure compliance with funding agency regulatory requirements, university policies and procedures, and federal and state legislation
Ensure that financial transactions submitted into MSU financial systems are of sufficient quality to be processed in the different review stages with minimum errors and requiring only minor corrections.
Maintain fund ledgers and allocate transactions to appropriate accounts ensuring that funds are spent in accordance with the fiscal policy, account and/or grant purpose
Review, approve, and monitor account expenditures and maintain supporting documentation
Participate in planning, preparation, and maintenance of budgets for assigned accounts
Ensure that processes and controls are in place, including the safeguarding of assets
Reconcile purchasing card and maintain supporting documentation
Prepare MSU paperwork to hire PSCs/NRAPSCs, vendors, purchase orders and other MSU contractual mechanism that support the work of GCFSI
Serve as HR contact for GCFSI
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business administration, Finance, or a related field; three to five years of related and progressively more responsible or expansive work experience in research administration including the area of post-award processes and regulatory administration, or an equivalent combination of education and experience. This job may require Essentials of Research Administration at MSU Certificate series or equivalent.
Proficiency with Microsoft Office applications including Word, Excel, and Outlook
Proficiency with the Sharepoint platform and MSU’s Business Intelligence reporting tool
Experience with U.S. federally funded grants
Experience in post-award accounting functions
Capacity to produce financial reports that inform the GCFSI management on the financial status of a program
Excellent written and verbal communication skills
Ability to understand complex problems and develop effective solutions
Ability to work independently and manage multiple tasks simultaneously
Experience in EBS, specifically KFS and SAP modules
Knowledge of university policies and procedures relative to accounting practices
Required Application Materials
Resume and cover letter
Bidding eligibility ends on 10/15/2019 at 11:55 PM
Internal Number: 614295
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