Provide high-level administrative support for the Center for Technology Licensing (CTL). This position will be CTL's first point of contact and will be responsible for welcoming visitors and answering the main phone line. Other duties will include distributing mail, ordering supplies, and working with vendors for equipment maintenance. This position will also work with our NYC office to coordinate meetings and set up video conferences. This position will require a high level of confidentiality.
The Administrative Coordinator will also be responsible for helping the Innovation Partnership team with event logistics. This may include researching and securing appropriate venue locations, arranging catering, arranging A/V equipment set up, managing attendee lists, and assisting in the preparation and distribution of promotional materials. Some events may be complex and will need great attention to detail and sound judgement. This may also include travel arrangements for both staff and attendees. Travel arrangements may include the preparation of itineraries for company visitors involving scheduling of full day meetings with multiple inventors and other units on campus.
This position will also provide administrative support for the scheduling of complex, multi-party meetings on campus or with external partners for the Director of Innovation, Associate Directors in Life Sciences and Physical Sciences, the IP group, the Finance team, and other leaders.
The Administrative Coordinator is a dedicated, highly organized, and customer-oriented professional experienced in successfully interacting with diverse stakeholders. The ability to be comfortable working under tight deadlines while demonstrating professionalism is essential. This individual must also be well-versed in the mission, activities, and responsibilities of CTL.
High school diploma plus 2 to 4 years of proven administrative experience or equivalent combination of education and experience required. Must be able to demonstrate professionalism, organizational skills, excellent written and oral communication skills, and the ability to thoughtfully balance conflicting priorities. Must have a positive service oriented attitude and sound judgment while working with a broad and diverse range of constituents. The ability and willingness to learn new things is extremely important, as well as the ability to adapt both quickly and easily under pressure. Must work well as a team-player, be detail-oriented, well organized, and flexible. Be able to work in a multi-task environment, and have a creative mind with an ability to make improvements and problem solve.
Must have the ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism and a high level of customer service in addition to answering questions and directing inquiries to proper individuals in office when necessary. The candidate will have a demonstrated ability to stay calm, composed and professional, under pressure.
The candidate will be proficient in a variety of computer-based software programs and systems (Outlook, PowerPoint, Excel, and Word).
Working knowledge of Cornell University and Proficiency in event planning experiences is highly desired.
For full consideration, please attach BOTH a cover letter and a resume with your application. We will begin reviewing applications on October 22, 2019.
Visa sponsorship not provided for this position.
University Job Title:
Administrative Asst III
Pay Rate Type:
Number of Openings:
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