Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Assistant Director of Operations (ADAO) is the first point of contact for internal and external stakeholders working with the Chief Operating Officer (COO) for Advancement. The ADAO assists the COO in managing all work and processes that involve the COO and the areas that report to the COO. Additionally, the ADAO is directly responsible for space planning and management, operations process assessments, and special projects. The ADAO oversees space planning and management for the Office of Advancement. The work includes, but is not limited to, coordinating the location of teams within the Office of Advancement, addressing team needs for space, and working with university facilities and building management to ensure the OA employees have the physical necessities required to be successful.
Additionally, the ADAO's responsibilities include: managing the schedule for the COO, ensuring progress on operations-related projects, communicating the progress of various Advancement initiatives, performing research and writing tasks, managing special projects, and other duties as assigned.The Assistant Director for Advancement Operations reports to the COO for Advancement. The ADAO will be required to work closely with the Assistant VP for OA Finance and Gift Operations, the Senior Director of Talent Management, and the Senior Director of Donor Agreements. Additionally, the ADAO will work with the Office of the Vice President for the Office of Advancement, and University leadership.
The Assistant Director will have duties that include, but are not limited to the following:
Project and Facilities Management
Leads or provides support for special projects for the Office of the Vice President for Advancement and/or the Chief Operating Officer.
Serves in leadership and supporting roles on various OA initiatives, building stronger connections within the Office of Advancement and other University departments and offices.
Attends to the Office of Advancement facilities to ensure professional atmosphere, as well as smooth and effective operations.
Manages the workflow and operations and serves as a key contributor to the operations work.
Guides and prioritizes the COO's agenda, making sure he is briefed on upcoming and ongoing programs, meetings and projects, as well as represents the COO when designated to do so.
Communicates with internal and external stakeholders, coordinates schedules, and provides appropriate and timely updates regarding the progress of various OA initiatives.
Writing and Research
Performs writing and research tasks for presentations and projects, and evaluates data.
Convenes meetings on the COO's behalf to advance projects and initiatives.
3-5 years of operations-related experience
Ability to work flexible hours and respond in a timely and professional manner to requests and assigned tasks
Ability to manage complex projects
Excellent verbal and written communication skills
Outstanding organizational skills
Careful judgment and discretion with respect to strategic and confidential material
Flexibility, efficiency, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments
Current Georgetown Employees:
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR07743
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.