GENERAL STATEMENT OF DUTIES: Perform daily general office and administrative duties needed to support the Department of PA Studies Administration.
Provides administrative support for both the academic and clinical phase of the PA program.
Coordinates and manages multiple calendars & schedules.
Supports logistical details for faculty and lecturers (i.e. parking, expense reimbursements, lecture materials)
Performs logistics support, data entry, and electronic file organization
Coordinates and executes numerous process and procedures under the required timelines.
Supports faculty and staff with course and program related printing requests.
Assists with email communications, answering phones, and general follow up correspondence.
Academic & Clinical Support:
Performs data entry of student records, course information, grades, and clinical sites.
Schedule guest lecturers, graders and simulated patients in conjunction with faculty oversight.
Provides support to faculty and students (i.e. prepare and process exam support activities, enter quiz and grade data, coordinate Lecture visits, classroom and lab activities, etc).
Manage the Academic & Clinical Phase calendars.
Maintains various excel spreadsheets and Google Docs supporting both Academic and Clinical phases of the program (i.e. student rosters, advisor assignments, clinical sites, etc.).
Maintains the Electronic Course book folders, generates reports as needed.
Helps support the admissions and advising process in conjunction with faculty and staff.
Provides administrative support on Moodle LMS and Examsoft software applications.
High School degree or equivalent; some college or college degree preferred.
Minimum of one (1) year of relevant office experience working in an administrative role.
Ability to work proficiently in Microsoft Office and Google Docs
Ability to work effectively and collaboratively in a diverse work environment.
Ability to be attentive to details, be accurate, be precise.
Ability to work effectively in a team environment; and work independently with little supervision.
Ability to maintain confidentiality; and demonstrate patience, understanding.
Ability to organize workflow; manage projects; and handle frequent interruptions.
Proficient in Microsoft Office Suite, Google Docs, Gmail.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
Typical work environment is an office, working at a desk for long periods of time. Regular computer keyboard, mouse and monitor use. Repetitive arm, hand, finger motions. Makes routine choices within established procedures, with readily available supervision. Regular interaction to provide basic information; writes simple letters or memos using proper grammar; speaks in routine conversations using basic vocabulary.
To perform this job successfully, an individual must be able to perform the primary job responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
Augsburg University is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, gender expression, marital status or public assistance status.
Applicants MUST submit the following documents:
Professional references will be requested at a later date.
Augsburg University offers more than 50 undergraduate majors and nine graduate degrees to more than 3,500 students of diverse backgrounds. The student-faculty ratio is 13:1 and is characterized by strong teaching in small classes.
The University's Mission
Augsburg University educates students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed to intentional diversity in its life and work. An Augsburg education is defined by excellence in the liberal arts and professional studies, guided by the faith and values of the Lutheran church, and shaped by its urban and global settings.
Located in the heart of the Twin Cities, Augsburg’s main campus surrounds Murphy Square, the oldest park in Minneapolis. The University of Minnesota West Bank campus and the University of Minnesota Fairview Medical Center are across the street from Augsburg, with the Mississippi River and the Seven Corners theatre district just a few blocks away.
The 23-acre campus consists of a mix of historic and newer buildings that reflect the contemporary needs of the academic pr...ograms. Augsburg’s newest signature academic building, the Hagfors Center for Science, Business, and Religion, opened for classes January 8, 2018. In addition to its Minneapolis campus, Augsburg has a location in Rochester, Minnesota, and maintains international sites and staff in Mexico, Nicaragua, and Namibia.