Performs a broad range of clerical, administrative and general office activities in order to facilitate the administrative workflow within the department and/or unit. Supports multiple staff members or programs by arranging schedules, appointments and itineraries. Displays initiative, resourcefulness and problem-solving skills in all aspects of the performance. Consistently demonstrates effective communication and good judgment in addressing all customer needs.
Primary Duties and Responsibilities:
Coordinates and s chedules appointments and meetings. Oversee arrangements for meetings, conferences, and travel for assigned physicians and/or directors.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate to ensure caller reaches their requested destination.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
Distributes and disseminates accurate information within the department and/or unit.
Collaborates with department staff to maintain sufficient supply level for office needs. Orders supplies and arranges for equipment maintenance.
Prepares and submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Ability to independently establish administrative and office procedures; identify problems and resourcefulness to resolve them independently and on own initiative. Establishes and maintains an internal filing system.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
Daily interaction with physicians, hospital staff, patients, administrators, vendors and external agencies and businesses.
Department-Specific Duties and Responsibilities:
Under general supervision, coordinates all administrative activities of the office and provides administrative and clerical support to all Neonatologists (8).
Coordinates and schedules CME and multi-department conferences (15 monthly). Gather and submit disclosure forms, special worksheets, attendance and evaluations to meet CME requirements.
Oversee arrangements for meetings, conferences, and travel for assigned physicians and conference speakers.
Demonstrates detailed knowledge of administrative practice, policies and procedures and the ability to independently problem solve and perform duties and responsibilities.
Submit yearly Grand Rounds/Case Conference application to the CME office.
Serves as backup and daily lunch coverage to the Executive Assistant of the Pediatric Chairman's office.
Schedules and coordinates High Risk Neonatology consultations. Attends associated meetings.
Collects, enters and maintains monthly subspecialty (8) physician call schedules into AMION.
Incumbent will act as the Pediatric Department liaison with the Marketing Department for website updates.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.