Accounting Technician III California State University Maritime Academy
Job Bulletin Number:103214 Classification:Accounting Technician III Department:Accounting Full/Part-time:Full-time Employment Type:Probationary/Permanent Bargaining Unit:CSUEU, Unit 7 Pay Plan:12 month Salary Range: $3,426 - $6,198 per month. Hiring salary will be $3,426 - $4,800/month commensurate with experience. Benefits:Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Pre-Employment Conditions:Background including fingerprinting Closing Date:Open until filled. A review of applications will begin Wednesday, October 16, 2019 and the review period may end at any time thereafter.
ABOUT THE CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses.
Position Summary: Accounting provides financial services to the campus, students and staff, its auxiliaries, and independent operations. Under the direction of the Accounting Manager, the Accounting Tech III performs a variety of customer service and bookkeeping tasks, with emphasis on internal campus activities relating to student accounts and cashiering functions.
Accounts Receivable - Student Fees
Position is responsible for all aspects of campus student accounts receivable. Typical duties will include monitoring outstanding student fees; working closely with students and parents; offering and monitoring student installment payment plans; placing service indicators on student and third party sponsor accounts, working closely with the Financial Aid and Payroll offices; 1098T-processing; submitting Franchise Tax Board tax offset requests; sending accounts to our designated collection agency; work with and understand different accounting subsystems (Student Financials, PS Financials, One Card, ECSI); prepare journal entries for monthly charge backs (mailing/phone/facilities); billing third parties for class or tuition reimbursement.
Accounts Receivable - Campus wide
Position is also responsible for billing and collection of University and Auxiliary Organizations past due invoices
Collections- Student Accounts
Prepare and issue 30, 60 and 90 day notices to delinquent parties according to campus policy; turn accounts over to campus collection agency; place holds on student's accounts
Preparation and posting of journal entries as necessary for proper month end close and reconciliation between the sub ledger and the general ledger.
ERP System Responsibilities
Participate in system upgrades, patches and fixes including, but not limited to, setup, system testing and output analysis; assist in troubleshooting system problems and issues.
Functions as back up cashier working with financial reporting system (PeopleSoft), receives payments and distributes checks, adjusts student fees, balances and deposits funds, issues parking permits, assesses late fees, works with students and parents resolving problems and setting up installment plans. Provides assistance with distribution of University payroll; following proper procedures and sequencing of PeopleSoft processes, open and close Cashier's Office to prepare for daily processing; provides accurate and timely processing and receipting of daily cash, check and credit card transactions, balances daily deposits and prepares bank deposits; analyzes and reviews student account information in PeopleSoft for accuracy of billing, adjustments, payment application, and refunding overpayments on the student accounts; assists with new term setups in PeopleSoft and preparation to bill student accounts for each semester; assistance with revenue and deposit reconciliations as needed to support Accounting staff (housing deposits, parking permits, etc.); assigns duties and oversees work for student assistants assigned to the Cashier's Office.
Account Reconciliations Perform a variety of monthly and periodic reconciliations. Included but not limited to:
Account 103001 Employee Reimbursement
Account 103004 Student AR
Account 103007 Corporate AR
Account 103907 Apply AR Payments
Account 250912 Uncleared AR Website
Maintains and updates the Student Financial aspects posted on the Cal Maritime website. Goal is to provide students and parents with student financial information and processes that are efficient and easy to understand and use.
Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
Ability to learn and apply laws, rules, and procedures related to governmental accounting.
Ability to interpret and follow instructions and policy guidelines.
Ability to compile, verify and reconcile financial data.
Ability to establish and maintain effective working relationships with others.
Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and records management systems.
Ability to gain a thorough knowledge of campus chartfields and their attributes.
Must demonstrate superior customer service skills for providing outstanding service to students, parents, faculty and staff.
Must demonstrate excellent verbal and written communication skills for providing accurate and timely information for student, parent, faculty and staff inquiries.
Ability to understand and utilize PeopleSoft Student Financials, Accounts Payables and CASHNet online payment systems to research and to run queries and reports in order to provide billing, payment and refund information to the campus community.
Ability to understand and follow all policies and procedures related to privacy of student financial information and security of University assets, including cash handling procedures for the prevention of financial losses to the University.
Experience: Four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
A bachelor's degree with a major in accounting, business administration, economics, finance, public administration, or a closely related field is preferred.
General knowledge of governmental financial record-keeping methods in an educational environment.
General knowledge of financial aid disbursements and return of funds.
PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. HOURS OF WORK/TRAVEL: Some amount of overnight travel will be required for training. Overtime may be required during peak periods.
BACKGROUND CHECK: A background check (including a criminal records check and fingerprinting) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with a Disability
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Located in Vallejo, California, The California Maritime Academy (Cal Maritime) is a unique and specialized campus of the 23-campus California State University (CSU) system. We are one of only seven degree-granting maritime academies in the United States ? and the only one on the West Coast.