The Administrative Coordinator, Human Resources & Academic Affairs works to support the broad range of human resources and academic affairs functions for the Faculty Practice Organization and Primary Care Initiative. With the highest standards of service excellence and integrity, this position will independently plan and prioritize tasks according to time constraints and deadlines.
Serve as initial point of contact for human resources and academic affairs related inquiries for employees and managers; troubleshooting issues and escalating to supervisor, as appropriate.
Responsible for successful recruitment, pre-employment processing and onboarding for new hires; ensuring internal tracking mechanisms are up to date.
Create job descriptions, post requisitions and advertise; ensuring appropriate signature/authorization obtained
Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates, complete applicant reference checks and draft offer letters.
Coordinate onboarding meetings and itineraries, etc.
Work with supervisor to coordinate immigration/visa paperwork and process, when needed.
Process reclassifications/status changes.
Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions and implement process controls to minimize payroll related problems on payday; includes faculty salary support and add comp payments.
Maintain accurate and up to date employee information in Human Resources database(s)/tracking mechanisms (i.e. staff/faculty lists, performance evaluations, leave balances, vacancies, timekeeping reports, new hire/termination paperwork, etc.) communicating information as appropriate.
Assist in the academic officer (re)appointment/promotion/tenure processes and provider credentialing.
Assist in employee relations activities and provide policy guidance and information to managers, staff and academic officers
Coordinate trainings, events and communication/engagement initiatives, such as newsletters.
Maintain departmental personnel/medical files.
Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisor and internal/external customers.
Schedule and coordinate required trainings and prepare certificates of completion.
Copying, faxing, filing and scheduling conference rooms/meetings.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Bachelor's degree in business administration/human resources or related field required and a minimum of three years' work experience in Human Resources or equivalent combination of education and experience. Experience in healthcare and/or academic environment preferred.
Any appropriate combination of education, certifications, and/or relevant experience will be considered.
Bilingual English/Spanish preferred
Exceptional customer service and employee relations skills required, with ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach. Must be able to multi-task in fast paced office environment. Must possess proven track record of initiative and ability to follow through on tasks. Must be detailed oriented with excellent organizational skills and flexible, with ability to handle multiple projects under strict deadlines. Ability to maintain highest levels of confidentiality and professionalism. Excellent communication skills; both verbal and in writing. Computer proficiency in Microsoft programs including Word, Excel and PowerPoint. PeopleSoft proficiency preferred. Previous Columbia University experience desired.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503811
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.