As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The University of Washington, Department of Pathology is a broad and dynamic department that strives for a consistent level of high achievement in all of its activities. The Department offers full diagnostic services in all areas of Pathology, is a top ranked research organization as measured by research awards from the National Institutes of Health, and offers an array of specialized educational training programs.UW Medicine Pathology brings together state-of-the-art technology and highly trained, world renowned personnel to provide comprehensive diagnostic and personalized service to physicians, community hospitals, independent laboratories, and other health care organizations. Our operations are based at the University of Washington Medical Center, Harborview Medical Center, South Lake Union, Northwest Hospital and the Seattle Cancer Care Alliance. Pathology faculty members also serve at Seattle Children's Hospital, the Veteran's Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center. These collaborative efforts have generated innovative, translational studies in the basic mechanisms of disease as they apply to diagnostic pathology.The Department of Pathology has an outstanding opportunity for a Fiscal Specialist 1. Under the general direction of the Purchasing Manager, this position will perform a variety of fiscal administrative support functions for Pathology's South Lake Union fiscal team. This position will maintain a comprehensive record keeping system; coordinating purchasing functions and expenditure control, while following established procedures in recording, summarizing and reporting fiscal activity. It will apply principles of financial management to perform such functions as record keeping, auditing, analysis, budgeting, travel, purchasing and other types of fiscal operations.Typical work may include but is not limited to the following:Process and maintain records for purchase orders, honoraria, expense transfers, electronic reimbursements, travel reimbursements and any other necessary transactions using a myriad of methods, including all available Ariba modules, Procurement credit card, PurchasePATH. Follow up with A/P, vendors, and customers to resolve problems; ensure compliance with departmental, institutional and/or granting agency policies, rules and regulations.Review and reconcile procurement card purchases. Acquire source documentation from appropriate sources, assure that proper budget numbers and object codes are assigned in the PaymentNet system and enter the information in PurchasePath. Assist card holders with resolving vendor disputes.Assist faculty, staff, students, and visitors with travel and reimbursement policies and procedures. Prepare and submit eTravel reimbursements. Ensure compliance with university and/or grant agency guidelines. Perform expense transfers and other necessary fiscal transactions for corrections.Budget reconciliation; 3-way match of source documentation to budget expenditures using MyFinancial Desktop, DocStar and other systems as needed.Maintain equipment insurance records.Perform special projects as requested and other duties as assigned.Purchasing/Travel/Reimbursements:Purchasing support for assigned units using Ariba, Procard, & PurchasePath including but not limited to placing orders, checking order status, and resolving problems.Exercise independent judgment to make determinations and solve problems as they arise. Assure compliance with established UW policies and procedures.Working in collaboration with fiscal team, review purchases for expiring budgets to assure timely purchasing and receipt of goods or services.Attend purchasing seminars/forums held by the Department of Pathology and Procurement Services.Assist labs in processing Returns & obtaining Return Authorization documents.Process online travel and purchase reimbursements ensuring compliance with Federal, State and institution regulations and procedures.Reconciliation & Reporting:Review and reconcile ProCard purchases. Acquire source documentation from card holders, assure that proper budget numbers and object codes are assigned in the PaymentNet system and enter the information in PurchasePath. Assist card holders with resolving vendor disputes.Maintain electronic files and records consistent with UW and Departmental policies and procedures in Docstar.Perform online monthly budget reconciliation of unit's operating budgets using My Financial Desktop (MyFD).Perform journal transfers and other necessary fiscal transactions for corrections.Obtain missing documentation when needed (CTIs, ISDs packing slips).Monitor for compliance on budgets.Ensure that items are received in PurchasePath and call vendors for missing documents.Update reconciliation logs.Liquidate encumbrances.Other Duties:Fiscal support for other units and central Pathology office as needed.Annual equipment insurance renewal.Other duties as assigned.Minimum Requirements:Three years of fiscal record keeping experience or equivalent education/experience.UW Contract ClassifiedProficiency with Microsoft Excel and WordDemonstrated ability to work in a "high volume" arena.Strong organizational skills.Ability to manage multiple and rapidly changing priorities.High degree of accuracy and attention to detail.Demonstrated excellent written, verbal, and interpersonal communication skills.Desired:Bachelor's Degree in Business and or Accounting, or related field or equivalent related education/experienceFamiliarity with PurchasePathFamiliarity with UW procurement processes including all Ariba modules; Blanket Purchase Orders, Non-PO invoicing, requisitions, expense reports, electronic reimbursements, along with UW Procurement credit cards (Procards).Familiarity with MyFinancial DesktopExperience with University travel and reimbursement policies.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.