The Division of General Internal Medicine, Department of Medicine, is seeking a full-time Executive Accounts Specialist to join the division’s administrative team. This position will provide financial support to faculty and staff through activities such as expense reimbursements, purchase card orders, requisition creation, reporting and special projects. This position is covered by the AFSCME Clerical Union. Union/Fair share deductions may be made.
Job Duties: Expense Reimbursement and Procurement (65%) • Prepare travel, employee expense, and academic business expense (BEA) reimbursements; research and provide justifications for expenditures. • Prepare, reconcile, and enter expenses for University procurement cards on a monthly basis; work closely with division administrative staff to ensure accuracy of information. • Ensure documents are scanned and filed according to University procedures.
Requisitions (20%) • Prepare contracts for professional services and purchase orders. • Process invoices and work closely with staff and corresponding vendors to ensure payments adhere to University policy. • Serve as point of contact and division expert; work with Disbursement Services to resolve any issues related to the vendor request process; receive goods in the financial system for the division and process. • Receive goods in the financial system. • Ensure documents are scanned and filed according to University procedures.
Customer Service (10%) • Act as a liaison between division faculty and staff and accounting personnel. • Respond to inquiries from division personnel and interpret University and department policy and procedures for the situation. • Maintain up-to-date knowledge of University accounting policies and comply with University policy and procedures in all responsibilities. • Create a welcoming environment by providing quality service to faculty, staff and other constituents in person, and via phone and e-mail interactions. • Proactively identify problems and solutions and discuss with appropriate faculty member or administrative team colleague. • Ensure accurate and timely coordination and processing of financial information.
Reporting/Special Projects (5%)
• Prepare and provide ad hoc financial activity reports to faculty and staff as requested.
• Order AHC electronic devices as needed by the division (computers, tablets, software, etc.)
Salary Range: $16.18 - $27.21
Required Qualifications (Must be documented on appilcation materials): • Four years of general accounts transaction experience or a combination of training/education/experience to total four years beyond high school. • Demonstrated experience with MS Office (Word and Excel) and Google applications (Mail, Calendar, GoogleDocs); experience/expertise with spreadsheets, data entry and preparing reports. • Experience writing explanatory communications, and/or drafting policies or procedures. • Previous experience providing excellent customer service. • Strong verbal and written communication skills. • Must be able to pass competency based testing upon completion of required financial training (EFS).
Preferred Qualifications • Previous experience in a higher education setting. • Experience with EFS system and current with EFS training. • Proficient in Chrome River. • Ability to effectively present information to non-financial end users. • Excellent time management skills. • Knowledge of and willingness to adhere to strict financial policies and deadlines. • Demonstrated ability to work productively, professionally and effectively with faculty and staff.
Internal Number: 333620
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.