Drew University is seeking an Administrative Assistant in the University Advancement Department. Reporting to the AVP for University Advancement, the Administrative Assistant will provide administrative support for the various units of the University Advancement office including but not limited to: processing purchase orders and payments; electronic filing; office supply management, data entry; answering phones and email follow-up, event staffing; and other administrative tasks as needed.
ADMINISTRATIVE SUPPORT: Handle telephone inquiries. Maintain inventory of office supplies. Provide assistance with copying, electronic filing, entering contact reports, data entry, and other administrative duties as requested.
EVENT SUPPORT: Provide significant event support including but limited to handling RSVPS, making name tags, creating and logging event surveys, and staffing events.
FINANCE: Assist with preparing invoices for payment, purchase orders, check requests, travel card/purchase card reconciliations; audit reports and journal vouchers; maintain electronic and hard copy administrative records. Process purchase orders, consultant invoices, and check requests. Reconcile credit card expenses.
OTHER DUTIES: Perform other duties as assigned by the AVP for University Advancement
Minimum Education and Experience
Bachelor’s degree or equivalent experience.
2-5 years of experience in providing administrative support
Experience in a fast-paced, detail-oriented office setting
Superb organization and project management skills
Must possess the ability to multi-task and a flexible attitude
Working knowledge of Google’s G Suite and Microsoft Office products, including Power Point
Ideal Education and Experience
Experience working in Higher Education
Familiarity with Raiser’s Edge and Banner with an ability to quickly gain proficiency in a new CRM
To apply, submit the following materials to firstname.lastname@example.org. Please include your name in the subject.
Contact information of 3 professional references (or as specified by the Hiring Manager)
About Drew University:
Drew University, located on a beautiful, wooded,186-acre campus in Madison, New Jersey, includes the College of Liberal Arts, the Theological School and the Caspersen School of Graduate Studies. It has a total enrollment of more than 2,100 students with 145 full-time faculty members. Over 35% of our undergraduate students are from underrepresented groups, and we were recently ranked 19th among baccalaureate institutions for the number of international students enrolled. The Theological and Caspersen Schools offer master’s and doctoral degrees, and the College confers bachelor’s degrees in 32 disciplines.
Drew is dedicated to exceptional faculty mentorship and hands-on learning that successfully prepares students for their futures. Students regularly connect with local communities, and because of our proximity to New York City, we are home to multiple New York Semester experiences for our undergraduate students: Wall Street, United Nations, Contemporary Art, Communications and Media, Social Entrepreneurship, and New York Theatre. The University also houses the Charles A. Dana Research Institute for Scientists Emeriti, the Center for Global Education, the Center for Civic Engagement, the Center on Religion, Culture & Conflict, and the United Methodist Archives and History Center. Drew also recently received a multi-year grant to transform teaching and learning in the humanities by incorporating emerging digital technologies, methods, and pedagogies.
To enrich education through diversity, Drew University is an Affirmative Action Employer. In accordance with Department of Homeland Security regulations, a successful candidate must be authorized to work in the United States. These positions are subject to a background check.
Internal Number: hr0919-5
About Drew University
Drew University's highest priority is excellence in liberal education in a changing world environment. This priority guides the planning, implementing, and evaluating of the programs and activities of the University as well as the stewardship of its varied resources.