Department: Alumni Relations & Development Salary/Grade: EXS/6
The Assistant Director of Special Events is a functional expert responsible for the planning, staffing, and tactical execution of programs &/or events for faculty, students, staff, alumni, sponsors, friends, etc. Coordinates all activities of 1 or more smaller less complex program &/or event or provides support on complex programs &/or events. Programs &/or events may be designed to strategically identify & cultivate prospects, students & alumni in meaningful ways that transition into engaged volunteers & donors. Supervises student workers, support staff &/or volunteers.
Plan and lead events at the President’s House., This includes overseeing budget and all project details such as scheduling facilities, managing invitation production and lists, selecting menus, linens, and floral arrangements, creating seating arrangements, negotiating contracts with outside vendors, and managing vendors in accordance with vision for the event. Also includes on-site management of the event and all pertinent event follow-up and reconciliation details.
Support Commencement and Athletic events throughout the year, including but not limited to Big10 and Bowl strategies. Events may include travel.
Administers & maintains existing strategic plans.
Recommends changes & improvements to maximize & ensure most effective & efficient use of revenue streams in regard to program &/or event operations.
Involves moderate level of collaboration with internal department partners and low level of collaboration with University partners in implementing and expanding existing relationships to accomplish strategic goals.
Includes briefing key partners on event specifics and timelines.
Involves moderate level of collaboration with external contacts and vendors.
Manages 1 or more portions of programs &/or events which may include coordinating with leaders on interests in theme, timing, venue, speakers, etc.
Develops materials such as programs, posters, invitations, etc.
Coordinates graphic design and/or scripting; staffing; working with subcontractors.
Documents results & response levels.
Optimizes the use of technology including social media for marketing, communications & data reporting & analysis.
Assists in the development of web analytics, dashboards, & metrics which provide quantitative analysis of program & event outcomes.
Implement & administer approved budget for designated programs &/or events.
Performs other duties as assigned.
Bachelor's degree in business, accounting, marketing or equivalent combination of education and experience in development function.
2 years special events, development, marketing, sales or the equivalent experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, detail oriented, able to take verbal/oral instruction, Microsoft Office, multi-task, ability to work in a deadline driven environment
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37294
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.