The Assistant Registrar for Curriculum and Student Records manages daily operations associated with the maintenance of permanent student academic records and provides functional and analytical support for operations in curriculum management and delivery, transfer credit evaluation, and academic space management. Interprets, implements, and supports University academic policies and state and federal regulations in areas of responsibility. Maintains a complete knowledge and understanding of the Family Educational Rights and Privacy Act (FERPA). Works as a team member within the office and with diverse units across campus to support and enhance operations, leverage technologies, and promote data integrity. Committed to and cultivates a team environment and a culture of high quality customer service. Reports to the Senior Associate Registrar.
Bachelor's degree and at least three years' experience in data or records management and/or student services. Experience working with complex data systems. Capable of interpreting and applying relevant policies, regulations, and rules. Demonstrated ability to develop and execute detailed processes and procedures. Evidence of decision-making that requires independent judgment. Excellent analytical, organizational, verbal and written communication, and interpersonal skills. Proficient in word processing, spreadsheet, and relational database applications and concepts. Ability to develop technical skills specific to the technical environment. Able to work independently with minimal guidance and as part of a team. Critical thinker with keen attention to detail. Able to maintain confidentiality of private information.
Master's degree. Student records, registrar, or academic advising experience in a higher education setting. Hands-on experience with Ellucian Banner Student Module or similar student information system. Experience supervising, training, and evaluating full-time staff in a team environment. Experience with DigArc curriculum and catalog applications, integrated data systems, data analysis, and query/report-writing tools (such as PL/SQL, COGNOS, MS Access, etc.). Strong process improvement and documentation skills. Knowledge of FERPA.
Essential Functions and percent of time::
40% Academic Records Maintenance and Transfer Credit Processing
Manage, maintain, and ensure the accuracy and integrity of academic records and transfer credit processing, across multiple systems, including the Banner Student module, degree audit, and document management system. Supervise staff and assist in the evaluation and processing of adjustments and corrections to student biographical and academic records. Provide grade change workflow system support, troubleshooting, and training for academic units and office staff end users.
Coordinate and assist in end-of-term processing including senior permission, study abroad, course repeat, and grade replacement processing in accordance with university policies.
Ensure compliance with university, state, and federal regulations and policies and promote their equitable and consistent administration. Correctly interpret student record data and related academic policies; explain to students, staff, and faculty, as needed.
Supervise and assist in the awarding of credit for prior learning, including transfer credit. Make recommendations regarding transfer credit procedures to appropriate academic administrators. Implement university and state initiatives to streamline transfer. Identify challenges/barriers impacting transfer population and identify opportunities for process and policy changes.
Document policies and procedures in areas of responsibility.
Comply with department records retention schedules.
Establish audit processes and critically audit academic records and transfer credit data to maintain data integrity; resolve discrepancies and conflicts, and ensure compliance with academic policies, processes, and standard records and data management practices.
Assist with technical projects related to increasing automation and efficiency in academic records and the transfer credit and substitution evaluation processes.
Responsible for staff evaluations and direct supervision of daily operations to assure accurate and timely completion of objectives. Train and develop team members and promote a culture of service, collaboration, and problem-solving to achieve university and student success goals.
40% Course Catalog Management
Manage, maintain, and ensure the data integrity of the course catalog and special course fees, across multiple systems, including the Banner Student module, electronic academic catalog, and curriculum management system. Administer the University’s course change and approval process and ensure course information and that all curriculum changes made through the Faculty Senate process are accurately maintained in the academic catalog and student information system.
Correctly interpret catalog and schedule data and related academic policies; explain to students, staff, and faculty, as needed. Advise academic departments on course- and section-level relationships and system operations to encode data for effective enrollment restrictions enforcement. Provide system support, troubleshooting and training for registrar staff, academic units, and curriculum committees.
Serve as a resource in the research, interpretation, and application of curriculum-related academic policies and precedents. Coordinate with Faculty Senate curriculum committees and academic units to resolve curriculum challenges and manage provisionally approved course modifications.
Establish audit processes and critically audit course catalog, schedule, and course fee data to maintain data integrity; resolve discrepancies and conflicts, and ensure compliance with academic curriculum, scheduling, and administrative data standards, processes, and policies.
Assist with technical projects related to increasing automation and efficiency of the curriculum approval, catalog, and scheduling processes.
8:30-5:00 Monday through Friday, potential to work on a weekend for Commencement or other job-related events.
Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.