To be considered for this position, you must submit a resume and a cover letter specifying your interest in and qualifications for this position. These materials need to be uploaded as one document with the cover letter as the first page.
The Center for Inequality Dynamics (CID), housed in the Survey Research Center (SRC) at the Institute for Social Research (ISR), is a new research and training program dedicated to the study of socio-economic inequality. CID supports interdisciplinary investigations of inequality and its dynamics across time, generations, and geography. We are looking for a Program Assistant to provide general administrative support to the center and its director, including the coordination of center activities and affiliates, support of its research and teaching activities, and financial and project administrative assistance.
You will provide administrative support in the creation of a new program within a well-established research environment and be centrally involved in supporting the goals of the CID, which include creating new approaches to scientific leadership. We need someone who is comfortable establishing new office procedures, is dependable and energetic, has a positive and enthusiastic attitude, works well in an evolving environment, and can resolve problems independently or seek assistance when needed.
Although the position will start as a one-person administrative staff, the SRC Director's Office will provide orientation, guidance, and assistance to help you succeed. You will report to the Program Director.
As the CID Program Assistant, you will be central to CID's organization and development, and act as the main contact for the program responding to or directing email and phone calls. You will maintain the program website and social media presence. Additional tasks include maintaining the director's calendar, promoting communications with center affiliates, research partners and outside stakeholders, and coordinating center activities.
The selected candidate will organize hosted events, including booking travel, preparing itineraries, arranging catering, reserving rooms, and assisting faculty, staff, or visitors with travel expense reimbursements. You will coordinate meetings, and conference calls, including preparing agendas and other meeting materials, take and distribute notes, organize refreshments, and arrange other meeting support, such as online streaming and recording.
You will help proofread, format, check references, and create basic tables and diagrams for scientific papers and presentations, and manage bibliographic databases. You will assist with the preparation of grant proposals, sponsor annual reports, financial statements, project renewals, IRB forms, and other contractual paperwork.
The CID Program Assistant will also provide accounting support including cost reconciling and forecasting. This will require keeping the director informed about irregularities and taking steps to resolve any potential issues. Prepare routine paperwork related to hiring and paying temporary support staff, and review/approve time sheets. You will manage research and office records and electronic files, and order and maintain supplies. Occasionally, you will attend research administration meetings and trainings to remain current on issues related to policy and procedures, financial and administrative reporting, and proposal preparation.
Bachelor’s degree or an equivalent combination of education and experience
Two or more years of progressively responsible administrative experience
Project management skills, which can be confirmed by examples or references
Experience with Google products (Calendar, Drive, Docs, Sheets, Forms), Word, and Excel
Solid communication skills
Experience and comfort working with a diverse group of individuals with a range of expertise
Proven follow-through skills, which can be supported by performance appraisals or references
Background in a social science discipline
Experience with academic or research administration
Experience assisting in the production of scientific manuscripts or grant proposal submissions
Experience with event organization
Experience with website creation or maintenance
Experience with professional social media
Experience using project management software (e.g., Asana)
Interest in or experience with socio-economic inequality or social mobility
Based on candidate qualifications, this position may be underfilled. The salary range for the Administrative Assistant Intermediate position is $35,000 to $45,000. The salary range for the Administrative Assistant Senior position is $40,000 to $55,000.
The Institute for Social Research (ISR) at the University of Michigan wants to employ a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 179282
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.