In collaboration with the Associate Dean for Undergraduate Medical Education (UME), the LCME Accreditation Administrator provide high-level support and direction to the Self Study process and the Liaison Committee on Medical Education (LCME) site visit. In addition, they have responsibility for a number of activities emanating from the Office of MD Curriculum that allow the School of Medicine to meet the LCME standards.
The position reports to the Associate Dean for UME and will work closely with the Assistant Dean for UME, staff in the Office of MD Curriculum, the Administrator for Education, the LCME Self-Study Steering Committee and Subcommittees (comprised of faculty, senior staff, and students from throughout the School of Medicine), Office of Vice Dean for Education, and other School of Medicine, Johns Hopkins University, and Johns Hopkins Health Systems faculty, staff, and students.
The LCME Self Study process begins in the summer of 2019, and culminates with the LCME visit in 2022.
Specific Duties & Responsibilities
The LCME Accreditation Administrator is responsible, in collaboration with the SOM LCME Accreditation lead ( the Associate Dean for UME), for implementing the LCME self-assessment process, analyzing the results, drafting the self-study report, and planning and coordinating both a consultant-led mock site visit and the LCME site visit. In addition, they will be responsible for a number of activities relating to the LCME Continuous Quality Improvement standard. Specific responsibilities and tasks include, but are not limited to:
LCME Self-Study and LCME Site Visit
Facilitate processes for the LCME Self-Study Committees and Task Forces. This includes identifying required deliverables, developing timelines for Self Study Task Force and related committees; determining process for allocating accreditation activities, assisting in identifying organizational priorities stemming from the results of the self-assessment, assisting in identifying areas for quality improvement, etc.
Plan and oversee complicated conference and meeting schedules for Committees and Task Forces.
With the Associate Dean, orient staff, faculty, and students; the Self- Study Committees; task forces; and other stakeholders to the accreditation and standards/measures processes. Provide insight and guidance to staff on how to interpret LCME standards and processes.
Staff the LCME Committees and Task Forces. Assist with developing agendas to ensure Committees remain on target; schedule meetings; and document the work of the Committees and Task Forces.
Oversee site visits by consultants and LCME site visitors, to include travel arrangements, meeting room scheduling and set up; materials development; etc.
Develop and implement communications plans to ensure that all relevant parties are kept apprised of the progress; maintain websites or OnBoard sites for collection and sharing of documents.
Maintain Planning and Accreditation databases of documents that demonstrate conformity to accreditation standards and measures. Edit and format documents provided by Committee and Task Forces for continuity.
Identify and locate materials required to indicate School of Medicine compliance with LCME standards; interview staff as needed; compile data in required format to document adherence with standards.
Order supplies, pay invoices, process expense reimbursements, etc., using SAP Initiatives Relating to LCME Compliance
Oversee roll out of Continuous Quality Improvement (CQI) process. Support will entail liaising with software company for office training, dashboards, and document repository; monitoring dashboards for compliance; identifying areas needing improvement; maintaining a new online CQI database; monitoring the dashboard; triaging areas of noncompliance; and supporting the deans on action steps needed to remedy noncompliance.
Support the Associate and Assistant Deans of UME in the review of curriculum content. This entails scheduling gatherings of senior education faculty, students and content experts; documenting the results of meetings and retreats; and managing the timelines and deliverables that result from the review.
Collect data and prepare reports on program outcomes, comparability of experience, and grading systems related to the Clerkship Monitoring System. Manage the Clerkship Monitoring Database, to include monitoring the completeness of data collection, monitoring for red flags, researching cause of red flags; documenting follow up of noncompliance; generating reports for the Associate Dean and the Education Policy and Curriculum Committee.
Collect and organize data from across the School of Medicine for review by the associate dean and School of Medicine leadership, used to prepare LCME and AAMC required reports annually.
Provide administrative support to the Associate and Assistant Deans for UME and the Office of MD Curriculum as needed (calendar support, processing payments, ordering supplies, etc.)
Support key curriculum committees (scheduling, preparing documents, documenting the meeting)
Bachelor’s Degree with seven years related experience, or
Master’s Degree with five years related experience.
Special Knowledge, Skills, and Abilities
Demonstrated knowledge of higher education administration
Experience with medical school administration preferred
Knowledge of and familiarity with accreditation processes strongly preferred
Experience coordinating an accreditation self-study strongly preferred
Demonstrated ability to develop and implement complex systems and processes
Demonstrated ability to work collaboratively and constructively with stakeholders at all levels of an organization, including senior leadership, technology staff, and support positions.
Must be self-motivated and comfortable working independently, as a team leader and as a team member.
Demonstrated ability to motivate people who are not direct reports to work as a team in harmony with the goals of the project and the organization
Excellent written and oral communication skills
Demonstrated facility with information technology software that supports the accreditation process, including but not limited to relational databases and document storage systems
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Highly developed organizational skills: demonstrated ability to set and modify priorities, keep large group of stakeholders focused on meeting goals within established timeframe, manage competing demands, and be attentive to both details and big picture.
Classified Title: Project Administrator Working Title: LCME Accreditation Administrator Role/Level/Range: ACRP/04/MF Starting Salary Range: commensurate with experience Employee group: Full Time Schedule: Monday-Friday; 8:30am-5:00pm /37.5 hours per week Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002614-SOM Admin New Curric Graduate Curriculum Personnel area: School of Medicine
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