As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The University of Washington, Department of Pathology is a broad and dynamic department that strives for a consistent level of high achievement in all of its activities. The Department offers full diagnostic services in all areas of Pathology, is a top ranked research organization as measured by research awards from the National Institutes of Health, and offers an array of specialized educational training programs.UW Medicine Pathology brings together state-of-the-art technology and highly trained, world renowned personnel to provide comprehensive diagnostic and personalized service to physicians, community hospitals, independent laboratories, and other health care organizations. Our operations are based at the University of Washington Medical Center, Harborview Medical Center, South Lake Union, Northwest Hospital and the Seattle Cancer Care Alliance. Pathology faculty members also serve at Seattle Children's Hospital, the Veteran's Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center. These collaborative efforts have generated innovative, translational studies in the basic mechanisms of disease as they apply to diagnostic pathology.The Department of Pathology has an outstanding opportunity for a full-time Administrative Assistant 2. This individual will provide support for Anatomic Pathology faculty. This role requires the use of independent judgment, a positive attitude, acute attention to detail, and the ability to learn new systems and procedures quickly.Under general supervision, independently perform administrative assignments of increasing variety and complexity that require knowledge of University of Washington, departmental, or unit policies and guidelines, and the use of judgment in non-routine matters, such as scheduling meetings, maintaining multiple calendars, coordinating venues, taking minutes of meetings, editing and summarizing minutes for distribution, and arranging departmental events.Under general supervision, independently perform a variety of complex clerical projects and assignments such as preparing reports, preparing, reviewing, verifying and processing fiscal documents, composing correspondence and responses to frequent requests for information, establishing manual or electronic recordkeeping/filing systems, and responding to inquiries requiring substantive knowledge of office/Departmental policies and procedures.Job Duties:Receive incoming administrative requests from faculty members and triage requests to appropriate sources;Provide daily administrative support to the Anatomic Pathology faculty;Schedule meetings, maintain multiple calendars, coordinate venues;Take meeting minutes; edit and summarize minutes for distribution; may attend meetings as Department representative;Process both travel and non-travel reimbursements and purchasing requests;Serve as a liaison on behalf of the Department to staff, management, clients, and external organizations to explain and apply guidelines, policies, and procedures applicable to the department;Coordinate electronic distribution and retention of evaluations for faculty seminars, conferences and didactics;Photocopy and collate material; scan files and save PDFs into predetermined filing system;Delegated signature authority to sign on the behalf of faculty on an as needed basis; May handle sensitive and confidential documents or materials;Prepare and proofread letters, presentations, and departmental materials for typographical and spelling errors based on predetermined content; review and assess content of documents and data for accuracy, initiate corrections as necessary;Update and maintain CV's in a shared electronic drive;Distribute and save TAT reports in a shared electronic drive;Track and receive office supply inventory, order and stock supplies, and maintain records of orders;Administrative support for regular QA meetings, pull flagged cases;Coordinate slide scanning in support of conferences;Distribute overdue case reports;Scheduling optimizationServe as backup for answering central department phones, respond to inquiries, provide callers with accurate information, triage calls to appropriate staff/laboratories, provide a positive, caller friendly environment;Operate a variety of office equipment, such as computer/word processor and associated software, printers, multi-line phone system, and copy machine; may request office equipment maintenance or facilities repairs;Participate in process improvement projects;Perform related duties as required;Minimum Requirements:Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience;Intermediate/advanced computer skills, especially Microsoft Office Suite;Demonstrated excellent written, verbal and interpersonal communication skills to communicate complex compliance and technical requirements to faculty, staff and students;Excellent office organizational skills under competing project deadlines in a fast-paced environment with attention to detail and quality of work;Excellent proactive problem solving skills;Demonstrated experience working in a team environment with ability to work independently within supervisory guidelines;High degree of accuracy and attention to detail. Strong initiative, independent judgment and follow-through.Desired:College coursework completion - AA degree or above strongly preferred;Prior experience in an academic medical center organization;Demonstrated experience with calendar scheduling using Microsoft Outlook.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.