1) Meet regularly with Department of Safety and Security divisional leaders to promote team building, resolve issues, and exchange ideas for improvement.Â Set goals and follows through with team leaders to insure direction is appropriate to achieve desired results.
2) Develop draft policies and procedures at the divisional level and submit for consideration and approval. Provide guidance and direction for the implementation of policies and procedures. Insure that policies and procedures are applied consistently throughout the division. Direct and initiate performance improvement counseling as necessary.
3) Meet with other professional and technical personnel from other areas of the institution to identify strategies and resolve problems.
4) Functions as a key member of the Safety and Security Leadership Team and assists in making critical management decisions.Â Participate and provide input in periodic management meetings to keep top management informed of problems and concerns.
5)Â Manage, conduct and/or assign internal affairs investigations as directed by the Associate Vice President including sensitive internal investigations of employee misconduct as well as routine internal investigations. Review all investigations and determine whether an incident is administratively satisfied, needs a supervisory review or an internal investigation.
6) Manage the due process needs of each case. Make recommendations for disposition of completed investigations. Review completed investigations for accuracy and completeness and submits to the Associate Vice President for final approval. Assist, advise and/or train supervisors to thoroughly investigate or review cases. Answer inquiries and minor complaints; takes complaint reports.
7) Manage the Early Warning/Intervention System for the Police Department; provide information to Human Resource Services on cases to insure department consistency and compliance with institutional and departmental policies, procedures and practices. Assist, advise or train supervisors to follow through, compile complete information and document all counseling and disciplinary actions in accordance with policy.
8) Clery Compliance Management â“ Develop, implement and administer action plans and strategies that ensure the Universityâ™s overall compliance with the Clery Act and associated regulations are met.Â Implement and direct programs in this endeavor through collaborative efforts with various University entities.Â Evaluate program effectiveness and make adjustments as necessary; resolve issues with tact and diplomacy.Â Provide continuous analysis, interpretation, resolution and implementation of compliance oversight.Â Liaison with the Universityâ™s Office of Legal Counsel in these efforts.Â Provide periodic updates, guidance and recommendations as needed.Â Co-Chair the Clery Compliance Committee with the Office of Legal Counsel.Â Collaborate and assist Legal Counsel with responses to the United States Board of Education inquiries and recommendations.
9) Audits â“ Conduct audits for compliance including gathering information for investigations, preparing reports, and/or monitoring for compliance.Â Initiate audits and/or routine monitoring to ensure compliance.Â Conduct audits in response to reports of non-compliance.Â Respond to notification of unsafe conditions or discrepancies.Â Collaborate and assist University Legal Counsel with reports and summarization of investigative findings to the Clery Compliance Committee, administration, federal agencies, etc.
10) Policies and Procedures â“ Collaborate and assist University Legal Counsel to develop, implement and update the Universityâ™s policies and procedures to ensure Clery Act compliance requirements are met.Â Stay abreast of pending changes to the Clery Act and applicable laws and new regulations to determine the impact on the University, faculty, staff and students.Â Ensure familiarity with the Higher Education Opportunity Act (HEOA), Higher Education Act (HEA), Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA) guidelines, policies and compliance requirements.Â Consult and interact with other institutions, federal agencies and entities outside of the University to discuss best practices and regulation interpretation; implement best practices when applicable.
11) Training â“ Identify Campus Security Authorities (CSA) and coordinate their training.Â Train key institutional stakeholders on the requirements of the Clery Act.Â Develop and oversee mandated training and education programs; document and maintain records of training for regulatory compliance.Â Ensure the institution maintains accurate records on security awareness and crime prevention programs and presentations.Â Collaborate with University and external entities to optimize training activities.
12) Statistical Analysis â“ Review and examine crime and disciplinary referral data from various internal and external sources, such as the Deans of Students offices, local law enforcement agencies, and the state police.Â Work with Campus & Student Life to gather statistical data related to crimes disclosed to those offices.Â Collaborate and assist University Legal Counsel on preparing the Annual Security and Crime Statistics Report to the Department of Education and the University.
13) Fire Safety Reports â“ Collaborate with key stakeholders to prepare and distribute the Annual Security and Fire Safety Report.Â Collaborate with key stakeholders to develop marketing strategies and ensure notices announcing the availability of the Annual Security and Fire Safety Report are available to all prospective students, current students and all employees.Â Coordinate with the Office of Environmental Health and Safety (EHS) to ensure compliance with the Higher Education Opportunity Act (HEOA) and Higher Education Act (HEA) fire and safety regulations.
14) Other Compliance Requirements â“ Collaborate with Campus & Student Life to ensure compliance with the Drug Free Schools and Safe Campuses regulations.Â Work with various University offices to ensure compliance with the provisions of the Sexual Assault Victimâ™s Bill of Rights.Â Research protocols associated with governmental and University mandates to ensure the University is in compliance.
15) Warnings and Emergency Announcements â“ Manage the record keeping for the institutionâ™s Timely Warning program.Â Collaborate with key stakeholders to ensure compliance with the emergency notification requirements of the Clery Act.
16) Record Keeping and Database Management â“ Collaborate with local and state police agencies to monitor and record criminal activities at off-campus locations of recognized student organizations.Â Partner with the University Police Records Division to ensure proper classification of crime incident reports.Â Maintain an accurate list of buildings and properties owned and or controlled by the University.Â Serve as the Records Custodian for all Clery Act-associated records and required documentation.
17) Seek input from General Counsel as necessary concerning legal issues pertaining to policies, i.e. Search and Seizure, Arrest, and Use of Force.Â Research and coordinate policies as may be required by the Chicago Police Department to ensure compliance with the Memorandum of Understanding.
Internal affairs certificate.
Clery instructor experience.
Previous experience as a CALEA/IACLEA Accreditation Manager
Valid driverâ™s license.
Seven or more years of increasingly responsible management experience as a supervisor, or ranking member of a law enforcement agency.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR06714
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