The Assistant Registrar for University Scheduling serves as the primary staff member responsible for all university scheduling activities, both academic and non-academic in nature. As such, this position serves as the functional owner of the centrally supported university scheduling software application (currently CollegeNetâ™s Series25) and will work with members of the Office of the Registrar Systems Division, CIS, and other campus entities such as key Facilities Management units and others (DPS, SAO, etc.) to ensure that systems, processes, and reports are delivered in an optimal manner and that any and all systems issues, upgrades, and projects are closely coordinated and communicated to all parties and in alignment with overall systems projects under the Office of the Registrarâ™s portfolio. Operationally, the Assistant Registrar and the University Scheduling Office, consisting of the Assistant Registrar and the University Schedulers, resides under the Operations Division and with direction and input from the Associate Registrar for Operations Management is fully immersed and well versed in all facets of curricular matters as it relates to standard and non-standard academic scheduling, examinations, and implementation of university scheduling principles. As a result, the Assistant Registrar will be a key member of the Office of the Registrar and greater university community as it relates to scheduling practices and business process improvements from both a technical and operational perspective.
The Assistant Registrar is responsible for the supervision, training, and evaluation of the staff holding the position of University Scheduler. This includes cross training of the schedulers to ensure contingency as well as providing exposure to other areas of the academic operations in alignment with the Associate Registrar for Operations Management. The Assistant Registrar will also work closely with the staff in academic departments and in conjunction with other Registrar staff design training modules as it relates to university scheduling, software use and adoption. In addition to daily responsibilities, the Assistant Registrar will also coordinate/convene regular steering meetings with key stakeholders in other units as it relates to operational issues, develop possible efficiencies, and address technical/reporting concerns as to ensure inclusiveness andÂ open communication for all involved as it relates to university scheduling processes.
Bachelorâ™s degree and 4-6 years experience preferred in higher education, preferably in space management and scheduling, or the equivalent combination of education and professional experience
Experience with university scheduling systems (CollegeNet 25Live) at an extremely high level. Other associated systems experience (Banner, Cognos, etc.) preferred
Ability to acquire sufficient knowledge of academic curriculum and related university policies in relation to systems oversight and configuration
Excellent verbal and written communications skills and the ability to communicate to functional users in administrative departments, faculty, a diverse student body and technical staff
Strong analytical skills
Awareness for and appreciation of data security concepts and federal regulations such as FERPA
Ability to manage projects, priorities and programs in a constantly changing environment.
Possess a willingness and ability to support and promote a diverse and inclusive campus community.
Criminal and education verification
Recruiting Start Date:
Job Posting Title:
Assistant Registrar for University Scheduling
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ163057
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.