San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please visit sjsu.edu/up.
About the Position
The Business Office Assistant independently oversees fiscal activity and has purchasing authority for the department with responsibility for accurately administering California State University, San Jose State University and NCAA rules and regulations. The potential impact of mistakes is significant and can impact team eligibility for competitions and could result in NCAA sanctions.
Responsibilities include but are not limited to the following:
Track and verify the accuracy of expenses, identify errors and work with the appropriate area (e.g. Procurement and Accounting) to resolve and correct erroneous charges by preparing expenditure transfers. Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses.
Project annual team travel budgets, review actual monthly expenses against projections and update projections. Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements.
Prepare and submit reimbursement and payment documents including travel claims, direct pay requests in accordance with University and/or Tower policies and procedures.
Work with coaches and administrators to identify cost-effective strategies to meet teams’ student-athlete recruiting needs.
Review on a monthly basis the actual expenses against budget allocations and purchase order balances, amend purchase orders to match expenses. Monitor open purchase orders, ensure encumbrances are adjusted (close or reduce PO balances) to reflect actual pending invoices for fiscal year end.
SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.
It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.
Internal Number: 25180
About San Jose State University
San Jose State University is a destination for dreamers, innovators and high achievers. Our campus sees countless new discoveries every day?from faculty members cutting-edge research to students who discover new passions in the classroom. Discover SJSU by learning about the university's history or finding out what's happening on campus today.