This position oversees day-to-day assistance for the Chair; serves as liaison between the Chair and internal and external stakeholders; administers the Chair’s calendar and travel; exercises discretion and confidentiality in everyday activities pertaining to duties; supports the Associate Chair(s), as needed; develops timelines and action items across the four pillars of EED and EED committees that are aligned with the EED strategic plan; creates master schedule of EED events and initiatives; prioritizes and communicates EED monthly goals internally and externally; assists with projects that communicate the departmental brand internally and externally; facilitates advisory board and special meetings on behalf of the Chair and the department; creates presentations and correspondence on behalf of the department; distributes departmental documents to external stakeholders as needed; creates annual reports, compiles departmental statistics (e.g., donor information, demographics) and presents this information in a format that can be shared widely; communicates with College of Engineering regarding P&T and faculty hiring policies and procedures; assists with preparation and submission of annual P&T documents for EED; highly involved in faculty recruitment; creates itineraries; compiles materials for faculty and staff searches, hiring and review; documents departmental processes for hiring and giving feedback; communicates directly with potential candidates; coordinates scheduling for candidate visits with internal and external stakeholders; prepares faculty letters of offer for submission to the College of Engineering; assists Search Committee with summary reports and documentation as needed; develops correspondence that advances development and communication efforts; serves as EED’s liaison to the College of Engineering’s Development office; retrieves, updates, and creates EED advancement reports; compiles relevant donor information; serves as ambassador to donors, alumni, and other stakeholders; communicates with potential and current donors regarding EED activities via newsletters and other correspondence; coordinates visits for guests; assists with overall office management; tracks departmental spending; serves as point of contact to College of Engineering liaison regarding departmental matters; creates surveys and reports, as needed; manages other special projects as assigned.
Additional Information for Applicants::
Resume and cover letter required with application.
Bachelor's degree or an equivalent combination of education and experience; experience in an administrative capacity; knowledge of word processing, spreadsheets, scheduling and presentation software; prior public relations or customer service experience; demonstrated proficiency with Microsoft Office; effective communication and organizational skills.
Experience working with executive level leadership; experience in the preparation and design of publications; knowledge of university policies and procedures; ability to work independently and as a member of a team; knowledge of university organization, policies & procedures; experience in event planning; demonstrated ability to independently perform and prioritize work; strong verbal and written communication skills; detail-oriented.
Target Salary: $19.23 - $24.04 Hourly
Job Category: Administrative and Professional
Job Appointment (FTE%):
The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or identity, national origin, disability status, and protected veteran status.
The Ohio State University is a dynamic community of diverse resources, where opportunity thrives and where individuals transform themselves and the world. Founded in 1870, Ohio State is a world-class public research university and the leading comprehensive teaching and research institution in the state of Ohio. With more than 63,000 students (including 57,000 in Columbus), the Wexner Medical Center, 14 colleges, 80 centers and 175 majors, the university offers its students tremendous breadth and depth of opportunity in the liberal arts, the sciences and the professions.