Work Schedule:Monday through Friday from 8:00 a.m. to 5:00 p.m.
First Review Deadline:This position will remain open until filled. Applications will be reviewed beginning October 17, 2019. Position Summary: Positions in this classification cover a wide range of general and/or specialized administrative responsibilities in support of a program and/or organizational unit. The majority of work is administrative and analytical in nature with duties covering operational, policy and program research, analysis, reporting, and evaluation for the effective development and administration of programs or improvements to operational policies and procedures. Incumbents may also provide program administration or leadership. Responsibilities may include overseeing day-to-day administrative operations and providing lead work direction to others.
Current employees will be given preferred consideration.
BACKGROUND: The Parking and Transportation Department at CSUSB is a self-support unit responsible for managing all parking solutions and alternative transportation options available to various campus constituents. This position is crucial in ensuring that the department meets its vision of providing effective and efficient parking transportation services that maximize value, meet our customer's expectations, and maintain sustainability whilst attaining efficient use of its existing financial resources. The incumbent will be responsible for managing: the department's budget, financial operations and providing strategic and administrative support to the Parking Director.
Typical Activities Under general supervision, of the Parking Director, the incumbent will independently provide a range of administrative, professional and technical support to the department. Responsibilities include the following:
Develop and analyzing the department's fiscal year budget and analyzing on a monthly basis the organizational spending to ensure it is within the budget. Ensure accuracy of financial data, reconcile permit and citation revenue with revenue posted in General Ledger and monitor compliance to debt coverage ratio.
Provide technical and analytical feedback to the Principal Cost & Policy Analyst in the University Budget Office in reviewing and responding to the proposed change in the annual campus cost allocation plan for self-support entities.
Review and make recommendations to the Director to approve or deny all expenditures; prepare purchase requisitions, ensure vendors are paid in a timely manner and prepare and submit procurement card reports on a monthly basis.
Analyze data related to future capital expenditure projects and make recommendations to the Director and the Budget Office.
Function as the office manager, overseeing the day to day operations of the front office; this entails but is not limited to hiring, providing work direction, training, and supervision of office staff and several student assistants.
Permit management - coordinate permit design and ordering; track permit sales, reconcile permit sales revenue and make recommendations based on sales trends.
Coordinate with Human Resources in regards to all HR-related actions including entering requisitions in NeoGov for new hires, Stipends, In-Range-Progression, reclassifications, renewals, evaluations preparing job descriptions for posting, selecting and interviewing of candidates.
Act as a liaison between various Administrative and Finance departments, including Accounting, Accounts Payable, Purchasing, General Accounting, Budget, Payroll, Receiving, in addition to other departments such as the office of the Vice President of Student Affairs.
Implement business process improvements by collaborating with various campus entities including Student Financial Services, ITS, Procurement and Budget Office.
Represent the department in various committees, as well as meetings in the absence of the director; represent the university in CSU Parking and Transportation related meetings.
Minimum Qualifications Education and Experience:
A Bachelor's degree in accounting, finance or business administration or equivalent and a minimum of three (3) years of progressively responsible related experience.
Experience in managing staff in a complex environment and de-escalating difficult customer interactions.
Knowledge, Abilities, and Skills:
Knowledge, skills, and experience in developing, managing budgets and overseeing the day to day financial operations of a unit.
Ability to understand, research, analyze and interpret oral, written and financial information.
Provide and model high-quality customer service to internal and external constituencies.
Working knowledge of procurement policies and procedures ranging from entering requisitions, reviewing purchase orders and ensuring timely payment of invoices.
Excellent oral and written communication skills.
Ability to act independently within broad policy and organizational guidelines, with responsibility for multiple major segments/functional activity.
Ability to problem solve and make independent decisions with sound judgment.
Ability to provide leadership for administrative and support staff and achieve measurable goals for the unit.
Ability to work and make decisions independently and prioritize assignments of self and others.
Ability to work under pressure with frequent interruptions and shifting priorities.
Ability to work simultaneously on several short-term and long-term projects.
Interpersonal skills to interact effectively with a wide variety of individuals both inside and outside the department.
Excellent judgment and integrity while maintaining the highest levels of confidentiality.
Advanced proficiency in Word, Excel, PowerPoint, Outlook, and PeopleSoft.
Knowledge of T2 Flex System, CashNet, PeopleSoft or VenTek Software is preferred.
Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.