Essential Functions: Organize, monitor and expedite the workflow in an assigned office. Route and answer routine correspondence and inquiries not requiring supervisory review. Identify and resolve operational problems and initiate follow-up actions on pending matters.
Perform liaison functions between assigned unit and internal and external contacts. Provide advice regarding policies and procedures. Provide and obtain information concerning projects and unit activities and communicate supervisors intentions and preferences.
Coordinate and process academic and non-academic personnel paperwork including full-time faculty. Identify and resolve processing problems to ensure personnel matters are affected in a timely manner.
Perform complex typing duties and process complex documentation with the use of appropriate software, e.g. record and format minutes, type chemical structures and perform layout duties and complex spreadsheet design.
Perform bookkeeping duties including the tracking and monitoring of expenditures and the analyzing and projection of funds and financial data. May prepare routine monthly reports.
Provide functional supervision of clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train in appropriate methods and procedures.
Keep calendar, schedule appointments and make arrangements for meetings and conferences. Make appropriate complex travel arrangements as needed.
Perform related work as assigned.
Qualifications: High school graduate with additional business related courses or an equivalent combination of education and/or experience.
Ability to operate the most advanced office equipment, including software necessary for desktop publishing, complex spreadsheet design and complex graphics.
Experience providing functional supervision and work leadership to clerical support staff.
Excellent organizational skills including the ability to prioritize office workload and resolve operational problems.
Excellent communication skills, including ability to disseminate instructions and information.
Ability to communicate effectively with others.
Ability to perform bookkeeping duties, including ability to analyze data and make projections.
Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.
Knowledge of University policies and procedures preferred.
May be required to use transcription skills.
Progressive secretarial or general office experience, preferably within the University.
Typically, incumbents have held a lower level clerical and/or secretarial position.
Internal Number: 76_207334
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.