Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Coordinator, Regional Cabinet Communications will report to the Director of Regional Cabinet Communications. The position will support the communications efforts of Regional Development Programs with primary responsibility for: writing remarks for small events; designing and coordinating print and electronic communications; and conducting advanced data extraction, analysis, and record-keeping. This is a strategically important position that has a huge impact on the productivity of Regional Communications and our ability to provide comprehensive communications between the University and our alumni, parents, and friends across the country.
Strategically craft, edit, and schedule Regional Development Programs broadcast emails (Maestro) including invitations, event reminders, recognition, newsletters, surveys, and event follow-up.
Design and produce Publisher documents and posters to be distributed at Regional Development Programs events (annual dinner newsletters, special topical handouts, news articles of note).
Design electronic updates to be shared via email with regional cabinet members and university volunteer leadership.
Write remarks for salons and special events.
Create PowerPoint presentations for all Regional Development Programs events (regional cabinet operational meetings, annual dinners, special events), and photo slide shows for special award presentations.
FilemakerPro databases: refine, audit, and update regional cabinet database and write related letters from the chancellor and regional cabinet chairs; refine, audit, and update regional campaign committees database and draft related letters from the chancellor; refine, audit, and update the regional events database and produce reports for Alumni & Development constituents.
Edit speaker bios for invitations and programs.
Develop and select content for regional cabinet webpages.
Conduct advanced data extraction from ADIS for Regional Development Programs (21 regional cabinets and 54 council cities, 100+ regional events) and analysis using MapPoint and Excel
Contact development staff regarding updates to territory map, and A&D city email lists; maintain historical data and records in Filemaker Pro database and regional cabinet binders that cannot be housed in ADIS.
Perform other duties as assigned.
High school plus 3 years of work experience, or equivalent combination of education and experience.
Other relevant skills:
Candidates must possess superior written and oral communication skills and exhibit personal characteristics enabling effective and mature interaction with important constituencies.Superior organization skills and attention to detail are a must, as well as strong computer skills (Microsoft Office Suite), the ability to correctly proof and format documents, a flexible team-oriented approach, and a customer-service attitude. Also needed are good judgment in setting priorities and working under multiple deadlines, a strong sense of professionalism, and respect for others. A desire and ability to work collaboratively with colleagues across development offices as well as independently is crucial.The individual must possess the ability to stay task-oriented without supervision.Other important characteristics include honesty, integrity, enthusiasm, and a very strong work ethic supported by commitment and follow through.The ability to understand and work within a large, complex organization with its established processes is required. Familiarity with and appreciation for the mission of Alumni and Development Programs and the activities of Regional Development Programs is helpful.
Bachelors degree preferred.A preference will be given to candidates who have experience in research, development writing (including letters and talking points), editing, publication design, and strong knowledge and skill with a variety of software programs (including FileMaker Pro, Microsoft Word, Excel, Outlook, PowerPoint, Publisher) and standard office equipment.
The hiring range for this position is $19.18 to $20.00 per hour. The average work week is 37.5 hours.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Alumni and Development Programs for the Danforth Campus.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.