Job ID: 2019-10955 Type: Full-Time # of Openings: 1 Category: Administrative Support
The Office Assistant, Maclean House, provides high quality reception services for guests and staff, as well as administrative assistance to the Director, Alumni Council Operations. Reporting to the Administrative Assistant, Alumni Engagement, this position performs administrative responsibilities similar to office administrative assistants that include, but are not limited to, phone and email inquiries, meeting scheduling and material preparation, and general office support, as well as responsibilities related to the operations of Maclean House and the alumni visit program.
Reception/General Office Administration
Greet visitors graciously, handle phone, email and in person inquiries effectively, direct visitors in a helpful, courteous and efficient manner; maintain lobby waiting area in neat appearance.
Take and convey accurate messages in a timely manner as required. Manage conference room reservation system, using internal ticketing system and Outlook.
Assist with reserved meetings as needed (e.g. orderingofA/Vequipment,food,etc.).
Responsible for mail room, e.g., receiving, organizing, and distributing Campus, US Postal, overnight carrier mail and hand delivered items.
Administrative Support for Alumni Council
Generate Stripes reports and code volunteer service, create and manage email listservs. Create meeting materials using Word, Excel and Powerpoint tools
Process travel expenses for alumni volunteers and expense reports for Director of AlumniCouncil Operations
Assist with planning and implementation of Alumni Council meetings
High School degree or equivalent; similar experience, particularly in an academic setting, a plus
Able to take direction well, think through processes and procedures, making recommendations for improvement as necessary to ensure a smooth operation
Strong oral and written communications skills and interpersonal and customer relations skills
Demonstrated high degree of accuracy and attention to detail
Demonstrated proofreading skills
Strong computer skills, including demonstrated skills in the Microsoft Office suite, calendaring
and email functions and web browsers and applications and the ability to successfully learn new applications
Demonstrated ability to problem-solve, exercise independent judgment and make appropriate
decisions based on established policies and procedures
Discretion in dealing with confidential information
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 114306779
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.