1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Previous experience providing high-level administrative support in a mental health environment; familiarity with Joint Commission, State of Connecticut and other regulatory standards. Proficiency with Visio.
Preferred Education, Experience and Skills: Previous experience providing high-level administrative support in a mental health environment; familiarity with Joint Commission, State of Connecticut and other regulatory standards. Proficiency with Visio.
Required Skill/ability 5: Excellent oral and written communication skills. Ability to compose correspondence utilizing excellent spelling, grammar, punctuation and proofreading abilities. Advanced proficiency with Microsoft Office Suite including Word, Excel, Power Point, Outlook. Demonstrated excellent attendance, punctuality and reliability, as attested by references.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Superior customer service and interpersonal skills with the ability to communicate effectively. Ability to work effectively and respectfully with a diverse population and staff at all levels. Highly-developed problem solving skills and ability to exercise independent judgment. Ability to critically assess inquiries and adapt to unique situations.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1: High degree of initiative, professionalism and independent judgment. Exceptional organization, prioritization and multi-tasking skills requiring accuracy, consistency, confidentiality and dependability with the ability to manage multiple projects and tasks simultaneously; attention to detail and ability to follow tasks to completion.
Required Skill/ability 4: Ability to work with individuals who are experiencing stressful and confidential issues. Consistently demonstrates a professional demeanor and appearance. Uses discretion and tact when handling issues or information of a confidential or sensitive nature. Developed creativity and self-confidence in order to support a diverse and evolving environment.
Required Skill/ability 2: Demonstrated ablility providing high level administrative support in an ambulatory healthcare facility. Thorough working knowledge of HIPAA, especially as it relates to the maintenance, security and appropriate release of the medical record.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 58083BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.