The Center on Aging in the Division of Health Policy and Management, School of Public Health seeks a 100% time office and administrative specialist to provide administrative support for both research and programmatic duties of the Center. This position reports to the Center Director, Dr. Joe Gaugler, and operates as part of a team which manages multiple, on-going and new research projects.
The office and admin specialist will conduct operational and administrative processes and activities.
Job Duties Office and Amin Specialist - Families and Long-Term Care, School of Public Health School of Public Health (65%) – â— Maintenance of research project tasks (including data entry and cleaning, survey sending and reminders, maintenance of project tracking documents; use of Qualtrics, SPSS, and Excel) â— Administrative coordination for project/team-related activities (including project meeting scheduling/planning, meeting preparation/set-up, maintaining/distributing meeting minutes, calendar management, purchasing/ordering of supplies, invoicing, copying materials, maintenance of Asana task manager, etc.) â— Evaluate file systems; Provide support and assist with proper procedures for human subjects research and data safety compliance across multiple projects, via internal-audits and IRB procedures â— Initiate, compose, and prepare materials and attend community events, including the Caring for a Person with Memory Loss conference (typically a full Saturday in May or June) â— Support the onboarding of potential new hires as assigned â— Other duties as assigned
Program Coordination - School of Public Health Center on Aging (35%) â— Assist Center director (Joseph Gaugler, PhD) in Center coordination and development: scheduling and hosting meetings, event coordination, tracking milestones, maintaining and distributing meeting minutes, agenda and report preparation, and other duties as assigned
Salary Range: $16.18 to $27.21 USD/hour
All required qualifications must be documented on application materials.
Required Qualifications: â— High school degree with 4 years of related office experience. Training/education may be substituted for some of the years of experience â— Ability to work outside of standard 8:00-4:30 operating hours to support occasional community events as needed â— Demonstrated organizational and time management skills, with proven attention to detail â— Demonstrated ability to effectively manage multiple priorities with minimal supervision â— Proven proficiency with Microsoft Office Suite â— Successful candidates must be committed to working effectively within a large team across multiple research projects, including the ability to communicate and interact daily with a team of students, staff, and faculty â— Experience with event planning â— Experience with making travel arrangements
Preferred Qualificaitons: â— Experience in working on grant-funded projects and handling confidential documentation â— Experience with IRD correspondence â— Experience with or familiarity with data collection and research methods â— Experience with Qualtrics, SPSS, Excel, and Zoom
Internal Number: 333537
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.