The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: October 16, 2019
The Department of Molecular & Cell Biology (MCB) is home to undergraduate and graduate academic programs as well as Faculty Research performed by faculty organized in five divisions:
Biochemistry, Biophysics and Structural Biology
Cell and Developmental Biology
Genetics, Genomics and Development
Immunology and Pathogenesis
Under the supervision of faculty, assist in preparing documents/presentation and booking travel arrangement for the development of new initiatives.
Under the supervision of faculty, assist in gathering information for written summary and proposal of concepts, assist with potential project partners in scheduling meetings, assist with scheduling for project initiation activities.
Coordinate events, meetings, conferences, and related activities including travel arrangements and reimbursements.
Draft content for proposals, assist the preparation of graphics, technical material, and budgets, liaise with the Sponsored Projects Office and grant administrators to meet pre-award and post-award requirements.
Coordinate project logistics and transactions.
Draft and edit appropriate program materials as contractually directed by funding agencies or donors; annual progress reports and renewal materials, fund close-out activities.
Gather data and prepare assigned (i.e. educational and international) project budgets and financial reports for funding which may be complex.
Perform recharge administration.
Financial Coordination, Analysis and Budget Reconciliation:
Be a liaison between post-award analyst and faculty including communicating with faculty on all budget related issues in the laboratory (post-award management)
Assist and liaison between pre-award analyst in grant preparation, collect information, references, and biographical profiles.
Liaison with department and university grant offices to ensure deadline compliance and proper package preparation (Pre-award management).
Coordinate all documentation regarding laboratory accomplishmentsmaintaining CVs, assisting in keeping track of letters of references, providing support.and coordination for grant renewals, maintaining laboratory website.
Perform other duties as assigned.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid ability to multi-task with demanding time-frames.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
Demonstrated experience working independently and in a team environment with the ability to reach consensus on project goals.
Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Working knowledge or ability to learn common campus-specific and other computer application programs such as Microsoft Office, Google Suite, and Adobe Creative Cloud.
Working knowledge or ability to learn University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.
Experience in training grant and proposal writing and management.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.