Department: Hopkins-Nanjing Center Washington Office
School: School of Advanced International Studies (SAIS)
Location: Dupont Circle, Washington, DC
To support the work of the Hopkins-Nanjing Center (HNC), Washington Office, and SAIS China. This position will have primary responsibility for the HNC communications, marketing, and DC-based student services, as well as being an important part of the admissions and recruitment process.
Duties and Responsibilities
There are three major areas of responsibility attached to this position.
Communications and Marketing: Working with the HNC Washington Director, this position will have responsibility for developing the HNC communications and marketing strategy, managing and producing DC-based communications about the Hopkins-Nanjing Center, and identifying areas and methods for outreach. This will include:
Design and produce content for weekly HNC blog posts, including student and alumni profiles, admissions advice, and updates from Nanjing. This includes managing a 3-4 person team of student workers (in DC and remotely) who contribute to the HNC blog and assist with student outreach.
Manage all online student recruitment including email campaign to key target audiences, monthly e-newsletters to prospective students, and virtual information sessions.
With coordination with the SAIS Communications Office, plan, design, and manage all print and digital advertisements and promotion. This includes managing the HNC Washington Office’s advertising budget.
Research new areas and platforms for national and international advertising and promotion, including online and print media, and conferences.
Coordinates outreach to professional and student-run conferences including digital and print advertising, mailing materials, and designating staff participation.
Contribute information, articles, and proofreading to other SAIS publications, including online press releases and submissions to the SAIS Alumni Magazine
Design, edit and provide content for updates to marketing materials.
Design, edit and provide content for newsletters, alumni publications, and online articles.
Design and publish Chinese New Year cards and invitations for HNC and SAIS-China-related events.
Maintain all areas of the HNC website. Draft, edit, and provide editorial content for the HNC website and occasional material for SAIS website.
Maintain all HNC social media accounts (Twitter, Instagram, and Facebook) and coordinate with staff in Nanjing for content.
Student Services: Prepare pre-departure materials for incoming HNC students and DC-based services for students studying at the Hopkins Nanjing Center, as well as for former HNC students transitioning to SAIS-DC to continue studying for an MA degree (the “HNC Certificate/SAIS MA” students.) In this capacity, the position will work closely with SAIS Registrar, SAIS Office of Academic Affairs, SAIS Office of Financial Aid, and the Academic Coordinator at the Hopkins-Nanjing Center.
Manage and design the HNC’s Admitted Student Website that includes all pre-departure materials.
With coordination with staff in Nanjing and the Deputy Director of the Washington Office, design and manage all pre-departure communications with incoming students to Nanjing.
Ensure that the HNC student academic requirements are clear and updated, track the enrollment of HNC Certificate/SAIS MA students in DC, ensure student transcripts and records are accurate and up to date, and answer student questions in a timely way.
Prepare statistical reports as well as various ad-hoc reports on a regular basis.
Plan and support events throughout the year for HNC Certificate/SAIS MA and Tsinghua Dual Degree students in D.C., including a welcome reception and graduation reception.
Admissions Coordinator: As outlined in the Requisition 66817, this position will continue to be involved in all aspects of the recruitment and admissions process for prospective students at the Hopkins Nanjing Center, working closely with the DC-based HNC Director
Conducts fall recruitment travel to universities throughout the US and Canada over a period of roughly 4-6 weeks. Responsible for arranging all travel logistics (flights, rental cars, hotels) within the designated recruiting budget, and for maintaining regular and follow-up correspondence with key individuals at each university. Conducts Chinese language class visits, hosts information sessions, and schedules individual appointments with students at each assigned university. Compose a review of each university visited, including student attendance, key faculty and administrative support and suggestions for future visits. Send timely follow-up correspondence to students, faculty and administrative staff following university visits.
Hosts general Hopkins-Nanjing Center virtual information sessions throughout the year
Correspond regularly with HNC applicants throughout the fall regarding application requirements, and submitting complete applications.
Read and evaluate applications to all Hopkins-Nanjing Center programs, as well as assist the SAIS DC Admissions Office in the evaluation of applications for the MA program offered in Washington, DC.
Serve as a member of the Hopkins-Nanjing Center admissions committee to discuss individual applicants and issue official admissions decisions and serve as a member of the financial aid committee to award fellowship funding to admitted students based on merit and need
Grant Management and Administration Under the supervision of the HNC Washington Director and with coordination with the SAIS Business Office and SAIS Development Office, this position will manage all HNC USAID/ASHA grant reporting and prepare an annual grant proposal.
Coordinates with the SAIS Business office and Nanjing staff to prepare quarterly reports for active grants and to ensure grants are on track
Manages all communications with USAID/ASHA to ensure that all grants are in compliance
Represents the HNC for ASHA Lobby Day and at any USAID/ASHA conferences and workshops
• Superior interpersonal, analytical, and problem solving skills
• Excellent communication skills both oral and written
• Ability to work independently and as part of a team
• Strong planning and organizational skills and the ability to manage competing priorities
• Have exceptional initiative and judgment
• Strong marketing skills and customer-service orientation
• Ability to work effectively with faculty, administrators, students alumni and external constituents
• Willingness to travel extensively, both domestically and internationally
• Proficiency in basic data management systems and basic computer applications (e.g., Word, Excel, Access, PowerPoint); willingness and ability to learn additional applications as needed (SLATE, OnBase, SIS)
• Commitment to diversity and to serving the needs of a diverse population
• Chinese language proficiency strongly preferred
• International living experience in Asia preferred
• Two or more years’ experience with the undergraduate educational system or admissions experience preferred
• Familiarity with study abroad programs
• Financial planning and budget experience
Internal Number: 18536-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.