Unit-Specific Responsibilities 1) Transfer Evaluations & Related Responsibilities (25%): in conjunction with the leadership in the College Academic Advising Office, the Assistant Dean will provide credit evaluations for incoming transfer students, work with Admissions to coordinate communication with these students, provide an orientation program for incoming transfer students, review petitions from students for transfer credit for course work from other colleges, post transfer credit to student transcripts, develop and maintain a database for transfer credit awarded by the University of Chicago and for outcomes of general education petitions. 2) General Education Tracking and Review (25%): in conjunction with the leadership in the College Academic Advising Office , assist with the tracking of changes in general education curriculum (e.g. offerings, requirements and scheduling), involved in advising faculty on the creation and implementation of new degree programs, assist in reviewing changes and requirements with advising staff, help ensure that general education requirements and courses are reflected accurately in staff materials, the College Catalog and Information for Entering Students, and assist in the review of general education requirements through degree audits. 3) Manage College Academic Advising Office projects (20%): includes MBL, Cal Tech Exchange, and other projects as needed; manage the planning and implementation of the registration process for incoming students.Â 4) Assist in Academic Programming and Planning (20%): in conjunction with other members of the senior staff, provide support in office projects related to academic programming and planning, assist in training staff on curricular developments, and work with campus partners to develop events and forums related to student development.
5) In conjunction with faculty and members of the College leadership, troubleshoot curricular issues related to student records and data collection, and help with other records, systems, and curricular projects as needed; supervise a set of Advisers, meeting regularly with them, engaging and supporting them in the work of the office and provide regular performance evaluations; support their supervisees in managing challenging student situations, leaves of absences, and discipline issues; prioritize projects and assign these to staff. 6) Planning and overseeing the smooth running of the College Academic Advising Office (10%): as a member of the Senior Staff, meet regularly with other senior staff to plan for the office, prioritize projects and assign these to staff, assist with the hiring of staff, and provide staff development around curricular issues.
Unit-Preferred Competencies 1) Strong verbal and written communication skills including excellent editing/proofreading ability in English 2) Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines 3) Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners 4) Work autonomously, taking initiative and without detailed instructions 5) Maintain confidentiality/discretion at all times 6) Handle stressful situations 7) Critical thinking skills 8)Â Problem solving skills 9)Â Decision making skills 10) Reasoning skills 11) Attention to detail
Working Conditions and Physical Requirements 1) Office environment 2)Â Some evening and weekend work 3)Â Fast-paced environment 4)Â Sit at a computer for 4-6 hours 5)Â Periodic walking to other campus locations Â
Preferred QualificationsÂ Education 1) PhDÂ
Experience 1) Minimally 7 years professional work experience in higher education 2)Â Specialized knowledge of college student development and event planning
Technical Knowledge or Skills 1) Proficiency in Mac and PC environments 2)Â Proficiency in Word, Excel, Outlook, and online organizational tools 3)Â Familiarity with Adobe graphic design/web development environmentsÂ
Required Documents 1) Cover letter, which is to include your interest in this positionÂ 2) Resume 3)Â Reference Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application. Â
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06574
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