As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.The primary purpose of this position is to provide expert and complex professional-level program operations support to the UW Center of Excellence in Neurobiology of Addiction, Pain, and Emotion (NAPE) and two of the Center's Principle Investigators, Dr. Michael Bruchas and Dr. Garret Stuber.As a center of excellence that collaborates with many departments and schools in the University (Division of Psychiatry and Behavior Sciences in the Department of Medicine; School of Pharmacology; Neurobiology and others), the NAPE lab is associated with the Department of Anesthesiology and Pain Medicine, located at the University of Washington's Health Science Building. The laboratory projects focus primarily on how neuromodulators (Dopamine, Norepinphrine, Serotonin, opioids) work to modulate circuits in the brain to ultimately, impact behavior. The laboratory also works at the cutting-edge to develop/engineer novel biological and hardware tools for engaging the brain to study behavior.Dr. Bruchas and Dr. Stuber are also key personnel of a large P30 Center Grant, the "University of Washington Center of Excellence in Opioid Addiction Research". The purpose of the center is to provide shared resources that will enhance efficiency and facilitate collaborative research for the study of the effects of opioids on neural circuits with the goal of understanding opioid addiction mechanisms and developing novel treatments for drug addiction. This position will also be participating in program operations management with this new Center. The individual in this position will report to Dr. Michael Bruchas, with strongly matrixed relationships to Dr. Garret Stuber and the P-30 Director, Dr. Charles Chavkin.Major Responsibilities for this position include:P30 Program operations support - 50%NAPE Center program support - 30%Managing Digital Communications for NAPE and the P30- 20%This position requires independent decision making, the ability to foresee issues and make recommendations for solutions and then implement solutions. The program specialist will continually look for opportunities to improve systems, communications and operations. To be successful, this person must be able to work with a variety of different personalities and be able to foster a relationship of trust and confidence in their abilities.The individual in this position must be a self-starter, expert time manager and comfortable with a myriad of different projects and tasks. The ideal candidate will be someone who quickly gains understanding of all parts of the mission and goals of the research center and work as a partner with the faculty and administrative leaders to operationalize priorities. They must be able to initiate and see to fulfillment the processes to implement these priorities, able to prioritize and problem solve the myriad of duties. Day-to-day operations are not specifically assigned and most tasks are completed independently with minimal oversight and guidance from the Center Directors.Position Dimensions and Impact to the University:The University of Washington is committed to improving the lives and health of people. NAPE carries out this mission by working to understand the neurobiology of addiction, pain and emotion and provide fundamental research that results in the elimination of suffering from neurobiological system disorders that result in chronic pain, drug and other addictions, and depression. Recognizing this challenging interplay of neurobiology with pain, addiction and emotions, scientists in the Departments of Pharmacology, Anesthesiology and Psychiatry have come together in NAPE to explore and understand how the nervous system processes sensory information and how that transmission is affected by chronic pain and mood disorders and to work on neurobiological remedies.POSITION RESPONSIBILITIESProgram Management (50%)Support project managers and investigative team members in the facilitation of all strategic and programmatic meetings and events. This would include responsibility for planning agendas, developing materials pertinent to the meetings, independent communication to invitees and attendees, as well as oversight of logistical arrangements. This individual would be in attendance at meetings and follow-up independently on initiatives resulting from meetings/Manage requests and arrange all aspects of for visits from internal and external advisors for individual visits and the Center's kickoff symposium.Work with Center Investigators to develop, organize and run summer training sessions for Imaging and Genetics trainings.Manage operational processes around summer student learning participation in the Center.In concert with PIs and other grants/finance individuals, establish budgets for various Center activities, arrange for purchases/reimbursements related to these activities, monitor budgets to ensure that expenditures match the projections and report on expenditures to PIs, as neededEnsure Center, UW, state, and federal policies are upheld throughout all activities; seeking input from Department and University resources as necessary.Work with PIs on all operational aspects of the Center, manage day-to-day operations within scope of position and parameters of Center.NAPE Center Support (30%)Be or become knowledgeable of Dr. Stuber and Dr. Bruchas' labs research programs and how they relate to the entire research portfolio of the department;Provide day to day operational support for all of Dr. Stuber and Bruchas' professional activities, including oversight of calendars and professional commitments (external and internal to UW); preparation of materials and logistical arrangements.Assist with budget preparation and oversee professional expenses and ensure payments are made and reimbursements received according to budget.Provide facilitation of all strategic and programmatic meetings and events for the co-PIs. This would include responsibility for planning agendas, material development and preparation, management of logistics identifying needs and action items and initiate follow-through. Prepare correspondence stemming from meetings and conferencesBe able to independently anticipate annual projects in advance, have appropriate materials ready and available, and facilitate their completion in a timely fashion before deadline datesProfessionally manage all inquiries and requests coming into the labs, ensuring appropriate responses. Must know when to escalate issues and when to handle independentlyWork with departmental HR to assist with: Faculty, research, and staff hiring and reappointments; Manage interview process; Manage orientation and onboarding for all new hires; Assist with the resignation, termination, and departure process; Monitor that evaluations are completed in a timely and accurate manner; if not trigger escalation for non-complianceDigital Communications (20%)Oversee and manage the NAPE website and Stuber and Bruchas Lab websites using WordPress or related platform, updating website content on a regular basisIn collaboration with PIs, prepare and implement an outreach strategy and policy to advertise and brand the Center at both the local and national levelDevelop website content to present and advance the Center's programs, activities, and personnelEnsure the faculty/staff lists, publications, and research projects on the website are up-to-dateUpdate real-time events and announcements to the websiteREQUIRED QUALIFICATIONSEducation: Bachelor's degree in communications, health administration, business, psychology, neuroscience or similar fieldType and Years of Experience: 2 - 3 years of program operational and/or administrative experience with increasing responsibility, preferably in a research settingOTHER REQUIRED QUALIFICATIONSExcellent verbal and interpersonal communication skills, writing and language skills;Strong communications ability to effectively work with a variety of individuals with varying interpersonal styles.Ability to gain the confidence of research scientists, thought leaders and other individuals in this field.Ability to see tasks and projects to conclusion with minimal supervisionAbility to adeptly manage multiple priorities and timelines.Excellent organizational skills including managing multiple tasks while ensuring attention to details, accuracy, and quality results.Strong problem-solving skillsDemonstrated ability to meet deadlines and deal effectively with faculty and staff.Proficient using Microsoft Office Suite productsAbility to learn quickly new online and computer-based systems accuratelyProfessional presentation of self, department and office must be maintained at all times. DESIRED QUALIFICATIONSPrior work in a lab or research center settingPrior work in an academic medical setting.Familiar with WordPressApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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