Position Overview: The University of Minnesota Libraries seeks a motivated and organized individual for a fast-paced position with varied responsibilities and a strong project management component. Under the direction of the Collection Management Operations Specialist, this two-year position implements one-time and ongoing projects related to managing the Libraries’ physical collections, including: moving and shifting the Libraries’ circulating print collections, transferring print collections to offsite high-density storage facilities, and overseeing day-to-day operations of the Google Digitization Project, a large-scale project to make the content of many University of Minnesota books available to the world.
Major responsibilities for this two-year position include coordinating work across twelve campus Libraries to ensure safe transfer of collections to and from individual unit libraries, remote storage facilities, and Google digitization facilities; planning and implementing project workflows and logistics; communicating with facilities and collections staff across libraries locations; and supervising student and temporary employees.
Job Duties/Responsibilities Facilitate Communication and Coordination Amongst Library Staff in Individual Locations, Facilities and Shipping Staff, and Project Staff. (10%)
Communicate with staff in individual libraries locations, as well as facilities and shipping staff, regarding logistics for pulling and moving shipments of materials.
Travel to all University Libraries including East Bank, West Bank, St. Paul and off campus locations as necessary to ensure adequate communication and project oversight.
Communicate with Collection Management Operations Specialist on problem resolution and outcomes, and communicate with appropriate staff to ensure accurate follow-up on problems.
Build, develop, and grow relationships vital to the success of all projects.
Manage Operations of the Google Digitization Project: Working Across 12 Libraries Locations to Prepare Materials for Transfer and Return to and from Google from Multiple Library Locations. (45%)
Direct and coordinate project operations at all library locations, including:
Manage the daily project logistics of deploying student staff and coordinating the daily work.
Facilitate work with Preservation Unit and as needed to ensure items designated for digitization are repaired or otherwise stabilized.
Manage pull lists for efficiency of workflow and accuracy to update data in Alma .
Create and maintain documentation and statistics related to work tasks, scheduled hours, movement of materials and equipment.
Continually review existing workflows and look for efficiencies or other improvements.
Track student hours for project and provide data-informed estimates for future student staffing needs.
Proactively manage changes in project plans and timelines, identify potential problem areas and devise contingency plans.
Troubleshoot problems to resolution.
Identify and resolve issues as materials are pulled/returned from Library locations
Communicate with Operations Manager on problem resolution and outcomes.
Develop and deliver progress reports to appropriate staff.
Analyze results, and troubleshoot problem areas.
3. Implement Projects to Manage the Libraries’ Physical Collections. (35%)
Oversee and assist in the pulling and physical processing of materials using lists; this includes processing items using the Libraries’ management system, as well as packing and shipping trucks.
Provide project oversight in absence of Collection Management Operations Specialist.
Prepare daily work, organize trucks, shipments, and project lists.
Troubleshoot problems that arise.
Meet project deadlines.
Complete other unit related tasks and projects as assigned.
4. Student Supervising (10%)
Determine need for staff support and make recommendations to Operations Manager.
Coordinate and supervise student workflow in absence of Collection Management Operations Specialist.
Post, hire, schedule, payroll and process of Human Resources documents for student employees.
Train student support staff.
Create and update student staff training tools and documentation as necessary.
Manage project staff expectations and communicate with team members.
Delegate tasks and responsibilities appropriately.
Coach, mentor, motivate and supervise project team members and influence them to take positive action and accountability for their assigned work. Create a welcoming environment for project team members.
Five (5) years of relevant library experience, or three (3) years of college education can be substituted for experience
Demonstrated ability to manage multiple assignments and meet deadlines.
Demonstrated ability to work independently and as part of a team.
Strong problem-solving, multitasking, and organizational skills.
Strong interpersonal skills including commitment to fostering diversity in the workplace.
Interest in, or experience with, project management.
Familiarity with using library resources, including online catalogs and databases
The physical ability to lift up to 40 lbs from shelving to book trucks, and to push small and large library trucks (up to 500lbs) to and from loading docks. Position requires reaching and stooping.
Sensitivity to the handling of fragile and/or rare materials.
Ability to work in an environment in which exposure to dust, dirt, and mold is possible.
Demonstrated technology skills, including proficiency with Gmail, Google Suite, and the Microsoft Office suite of word processing, spreadsheet and database applications. Experience learning new software and technologies.
Experience working in an academic research library.
Internal Number: 333316
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.