The Nutrition and Global Health Program in the Department of Global Health and Population (GHP), Harvard T.H. Chan School of Public Health, is seeking a highly motivated, detail oriented, and responsible Program Assistant to join their team. The program is conducting multiple global health research and training projects with partners in resource-limited settings, primarily in sub-Saharan Africa and Asia. Reporting to the Program Director, the Program Assistant will be supporting a wide range of activities within the program. Responsibilities will vary depending on the demands of the projects and will be determined in close consultation with the program director and program managers.
Duties and responsibilities include, but are not limited to, the following:
Assist in developing program materials and systems for trainees' recruitment, appointments and mentor ship
Provide support in arranging trainee travel, insurance coverage, reimbursements, consortium activities and meetings
Support training programs monitoring and evaluation activities, and assist with preparation of progress reports to be submitted to the sponsor
Maintain the program websites and social media accounts, including regular communication of program activities
Assist with the procurement of services, supplies and equipment, according to University purchasing policies and guidelines and in collaboration with GHP Accounts Payable team
Direct, long-range, strategic planning for events/meetings including deadlines, venue options, meeting agenda, suppliers, event communications, registration, and related activities to meet goals and objectives of these meetings
Maintain IRB documentation in accordance with institutional guidelines
Maintain electronic records for biospecimen repository contents and coordinate retrieval, delivery, and return of biospecimens for testing
Scheduling meetings, attending calls and taking meeting minutes
Composing and editing letters, memoranda, reports, lecture/course materials, and presentations
Independently manage workflow to achieve and maintain performance standards
Other duties as assigned
PLEASE NOTE: This position has a term appointment of one year from the date of hire with the possibility for extension.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of related work experience required; a combination of education and experience may be considered
Bachelor's Degree is strongly preferred
Relevant work experience in similar academic or global health programs setting is desired
Experience with Microsoft Windows, including Outlook, Word, Excel, PowerPoint, Access preferred
Experience with Adobe Acrobat and other web-based tools preferred
Excellent communication and interpersonal skills preferred
Excellent organizational skills, including the ability to set priorities among competing tasks and deadlines preferred
Strong interpersonal skill and experience working independently with minimum supervision preferred
Experience being proactive and taking initiative preferred
Strong attention to detail, with experience working accurately in a fast-paced environment preferred
Experience using discretion when handling confidential information with discretion preferred
Excellent verbal and written communication skills preferred
Strong awareness of cultural sensitivity preferred
Strong commitment to customer service preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50410BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.