The Administrative Assistant will work under the direction of the Director and in collaboration with Central Office staff. S/he will provide administrative support and be responsible for coordinating a broad range of activities such as outreach to subcontracted regional partners, regional meetings, and travel arrangements for faculty and staff.
Provides front-line administrative support for office. Answers telephones, greets and directs visitors. Works closely with the Director to assist in arranging and preparing material for meetings and presentations. Coordinates all aspects of regional partner meetings, securing venue, outreach to attendees, takes minutes. Schedules appointments, regular meetings and telephone communications. Schedules and coordinates complex travel arrangements for internal and visiting faculty/guest/visitors.
Other duties as assigned.
Bachelor's degree or equivalent in education and experience plus 2 years related experience
Outstanding verbal and written communication skills, organizational skills, and attention to detail.
Must have excellent interpersonal skills.
Must have the ability to adapt to various competing demands; prioritize and handle multiple assignments.
Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Adobe; experience with calendaring.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502983
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.