Essential Functions: JOB PURPOSEManage and supervise the Honors College Information Services desk. Coordinate the planning, organizing, and implementation of the student activities and events for the Honors College in order to promote student interest, involvement, retention, recruitment and to recognize and/or award them for their accomplishments and achievements. Provides functional supervision over the Honors College Resource Services, which may include students and/or part-time staff.ESSENTIAL FUNCTIONSOversee and supervise clerical support staff employees (Secretary I and part-time hourly employees) for the Honors College Resources Information Services. Interview and hire full- and part-time staff. Will recruit, train, direct daily activities, discipline and develop staff. Supervision includes the overseeing of work schedules, reviewing work assignments and ensuring coverage.Manage, plan, coordinate and oversee all of the Honors College student activities and events (e.g. Board of visitors meetings, the Bill Berman Scholarship Dinner, Pillar Awards (Alumni recognition), The Liaison with HAS (Honors Student Association), scholarships, convocation and graduation ceremonies, Council meetings, Induction ceremony and coordinate New Honors faculty & staff orientation. Organize student seminars. Invite speakers, arrange rooms, AV support and refreshments. Process honoraria for speakers.Develop calendar of events, coordinating them with administration and curriculum timetable.Organize office staff and University department's participation in events. Coordinate events with University President, Provost and Dean's calendars. Invite speakers, faculty, attendees and guests. Create agendas and programs for events. Schedule and maintain calendar for meetings with Honors Academic Advisors.Procure space, equipment, staffing and order refreshments. Research and recommend venues. Identify vendors for programs. Work with Purchasing to negotiate rates and implement contracts for speakers, venues and vendors.Resolve problems and communicates with other departments and management. Interprets and communicates work procedures and policies to staff.Make recommendations to management including process improvements and staff development.Assist the Associate Director with compiling UPTF (Unionized Part-Time Faculty) data to ensure college compliance with the UPTF contract.
Qualifications: EDUCATIONBachelor's degree from an accredited college or university. Coursework in business administration or related discipline or equivalent combination of education and/or experience.EXPERIENCEExperience in matters related to student events and academic achievement for an academic department, deans office or related area preferred. Some knowledge of University Policies and Procedures including but not limited to student due process and code of conduct. Minimum of three (3) years demonstrated use of exceptional skills related to communication; customer and guest relations; organization and planning; time management and problem solving are requiredKNOWLEDGE, SKILLS AND ABILITIESProject Management Skills - Ability to manage a variety or projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met. Strong organizational and time-management skills are required.Supervisory Skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train staff and develop subordinate's skills. Ability to foster teamwork among staff members.Communication Skills - Ability to communicate effectively with others, both orally and in writing. Ability to maintain a high-level of responsiveness to customer concerns and complaints.Analytical Skills - Highly effective analytical skills, ability to quickly identify and understand problems and select appropriate resolutions.
Internal Number: 76_207240
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.