This is a newly created position to support the growing needs of the proposal team that will provide direct support to the SPPSs as well as the research administrator community at Vanderbilt.The Sponsored Programs Proposal Specialist II (SPPS) supports assigned departments and faculty researchers with the administration of pre-award and non-financial awards management tasks, with a focus on customer service. The SPPS's duties include, but are not limited to, review of proposals and awards for compliance with Vanderbilt and sponsor policies, interpretation of sponsor guidelines and policies, serving as liaison/customer service representative between departmental staff, faculty and sponsors, identifying and providing ad hoc problem solving. The SPPS contributes to and supports a team environment. Other duties as required.
The Sponsored Programs Proposal Specialist II is part of the Office of Sponsored Programs Administration (SPA) delivery team whose mission is to provide the best possible customer service to the research community. This position will work in a high-volume, fast-paced, deadline-driven, and dynamic team environment assisting in achieving departmental goals with duties of a complex and confidential nature. Reporting directly to the Manager of Proposals and Awards, the SPSS works with all internal SPA teams as well as the Office of Contract and Grant Accounting, and the various sponsored programs professionals in the colleges, departments, schools, and centers.
Sponsored Programs Administration (SPA) supports and advocates the University's mission through leadership and expertise ensuring compliance with relevant regulations. SPA serves as a central resource providing guidance and stewardship by supporting the entire research community. SPA processes proposals and negotiates grants, contracts and other agreements. SPA values and promotes integrity, innovation, knowledge, collaboration and effectiveness.
Duties and Responsibilities
Review proposals to ensure compliance with both internal and external requirements
Assist departmental staff involved in proposal preparation, budget preparation, and submission by serving as a subject matter expert and interpreting/providing guidance on University policies and sponsor regulations
Submit proposals to external agencies and follow-up on issues that arise during the proposal preparation and submission phases
Keep abreast of changes and updates in sponsored projects terms and conditions and University policies as they relate to the submission and maintenance of sponsored projects
Work with Conflict of Interest issues as well as general compliance issues (IRB, IACUC, EC) and the appurtenant offices within the University
Other duties as assigned
Education and Certifications
A HS Diploma plus 2-3 of relevant experience is necessary.
A Bachelor's degree in a related field is strongly preferred.
CRA certification is preferred.
Familiarity with federal and state regulations governing sponsored projects.
Familiarity with grants and policy guidelines of a variety of federal agencies, especially the NSF and NIH.
Ability to review proposals critically and to create and review budgets.
Ability to communicate, in a professional manner, with a wide range of stakeholders (i.e. faculty,
administration, legal counsel, federal agency employees).
Proficiency in Microsoft Office products, especially Excel and Access.
Ability to stay abreast of the changing laws and willingness to attend job-related trainings
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university's students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of "America's Best Large Employers" and the top employer in Tennessee and the Nashville metropolitan area in 2019 (Forbes).
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 1901852
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.