DEPARTMENT: Registrar SUPERVISOR: Registrar, Associate Registrar HOURS: Monday through Friday 9am-5pm, includes one evening 11am-7pm, extra hours for special events GRADE/SALARY RANGE: 2
The Registrar's Office provides quality services and support to faculty, students, administrators, alumni and external community through timely and accurate handling of enrollment activities and records according to academic policies, professional standards and governmental regulations, consistent with Molloy’s educational mission and strategic goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accurately process and approve registration, withdrawals, graduation, personal info changes, emergency contacts, transcripts, enrollment/degree verifications, transfer entry, attendance tracking, and professional licenses. Solve issues for students, advisors, faculty and administrators.
Technical support and troubleshooting software use along with informational support and guidance on academic policies for students, advisors, faculty, administrators/counselors, Student Support Services, Student Solution Center, Admissions, Financial Aid, HS Scholar's Program, Professional Development Institutes and others.
Accurately maintain data and records: Record updates, filing, scanning and organizing records. Data validations as assigned. Identify data issues for corrections.
Outstanding customer services to students, faculty, administrators and the public for all office functions and guidance. Assist, advise and counsel on academic policies in the catalogs, student handbooks, the web and other media.
Follow governmental regulations and laws for student privacy and rights for FERPA, Title IX, American Disabilities Act and Rehabilitation Acts, Solomon Act, NY State and any others that apply. Support the mission and goals of Molloy College in performance of job.
This position will change or expand as the software and new technologies emerge. Special projects or new responsibilities may be undertaken and assigned. Job training and skills development as needed through opportunities in HR and off-campus. Document imaging and workflow management, catalog editing internet application processing.
DESIRED MINIMUM QUALIFICATIONS
Microsoft Office, Excel, Microsoft Office Outlook Microsoft Office PowerPoint Microsoft Office Word Infomaker beginning/reports Image Silo
1 – 3 years’ experience
TOOLS AND EQUIPMENT USED
Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy College, an independent, Catholic college, rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.
All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.
Office of Human Resources, Molloy College 1000 Hempstead Ave. Rockville Centre, NY 11571-5002
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
About Molloy College
Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.