St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.
Part- Time Technical Assistant
This position reports to the Office Manager in the Law School Admissions Office. This position is primarily responsible for inventory management, recruitment mailings, preparing and mailing admission packets, scanning and attaching admission letters and documents to student files, uploading student video interviews to student files, answering phone calls and assisting in managing the front desk in the Admissions Office.
Complete all applications in the admissions database ensuring proper supporting materials are attached to applications and following up with applicants for any missing addenda when necessary.
Greet visitors, answer the main admissions phone for specified hours daily.
Scan and attach all relevant hard copies of documents to applications and ensure proper document tracking. Upload student video interviews from RIVS system and attach to applicant files on Aces and send out bi-weekly birthday cards to admitted students.
Maintain and track office inventory. Organize and mail recruitment shipments. Manage front lobby, kitchen area , and copier and make sure different papers and toners are well stocked and projects are printing on correct paper.
Create name badges, recruitment folders, admission packets and all other relevant documents for admission events. Coordinate efforts with other Work at open houses and admitted student events. Pack and track several large mailings to prospective and admitted students, as needed.
Performs other duties and special projects as assigned.
Bachelor's degree is preferred.
Minimum of at least three years' professional experience is preferred.
Possess excellent technological, operational and customer service skills (preferably experience in Banner system).
Strong organizational skills and ability to multitask in a fast paced environment.
Occasional over-time hours required.
Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.
St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeton Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.