The Temporary Office Assistant performs complex and diverse administrative duties in support of the day-to-day operations of the Section of Plastic Surgery.
Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details.
Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed.
Manages section Visitor Program, for both short term and long-term visitors.
Manages special projects, functions, and events and orientations and various outreach events.
Coordinates office functions, including developing and implementing office procedures and policies.
Manages routine section events, section calendar, and faculty call schedule.
Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
Manages other personnel matters, including the faculty recruitment process.Â
Monitors faculty expense accounts and advises faculty of problem spending patterns.
Receives, processes, and tracks all bills and expense reimbursements.
Composes and edits correspondence and other documents.
Monitors and orders office supplies.
Oversees and maintains the physical office space, ordering equipment repairs and upgrades.
Other duties as assigned.
Excellent oral and written communication skills.
Excellent interpersonal and customer service skills.Â
Ability to handle sensitive and confidential situations and information with absolute discretion.Â
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.Â
Excellent problem-solving skills.Â
Ability to use appropriate resources to resolve an issue.Â
Ability to follow an issue through to resolution.Â
Considerable skill in working both independently and as a team member.Â
Ability to take initiative and organize and complete projects with minimal supervision.Â
Education, Experience or Competencies:
Bachelor's degree required. Â
A minimum of two years of progressively responsible administrative experience required.Â
Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections preferred.Â
Technical Knowledge or Skills:
Proficiency with word processing applications and spreadsheets and databases required.Â
Reference Contact Information
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR06408
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