1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Experience with Workday, Eagle Systems and Brio Query.
Preferred Education, Experience and Skills: Experience with Workday, Eagle Systems and Brio Query.
Required Skill/ability 5: Flexibility and the ability to adapt and respond positively to unique, unforeseen or unusual circumstances. Professional appearance and manner. Excellent attendance record.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Excellent writing and communication skills, with strong attention to detail. Demonstrated customer service orientation and interpersonal skills that display a generous, positive attitude.
Work Week: Flexible or Non-Standard (for anything other than Standard)
University Job Title: Sr Administrative Assistant
Required Skill/ability 1: Highly organized, detail-oriented and neat. Ability to work in a team-oriented environment.
Required Skill/ability 4: Intermediate computer skills and proficiency in MS Outlook, Word, Excel, Filemaker Pro, PowerPoint (intermediate/advanced), or similar applications with demonstrated ability and willingness to learn new programs as necessary.
Required Skill/ability 2: Demonstrated ability to plan and resolve administrative conflicts, to prioritize in a complex and dynamic environment, and to solve problems effectively within the context of the priorities and goals of the department.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 57429BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.