Starting Salary Range ($s): $17.42 - $23.95 per hour
Employee group (Full time/Part-time/Limited/Casual): Full Time
Schedule (hours/days): 37.5
Employee subgroup (FLSA Status): 03
Department name: Whiting School of Engineering
Personnel area (School): UN04
The Administrative Coordinator provides support to the Development and Alumni Relations program at the Whiting School of Engineering (WSE). The primary duties and responsibilities of the job include:
Administrative Support of Three Major Gift Officers
Make travel arrangements and produce materials for gift officers’ individual meetings and trips which include booking hotel and transportation, creating itineraries and participant background briefings
Assist gift officers while they are on the road (e.g. changing travel accommodations, ALADIN inquiries) and problem-solve as issues arise
Collaborate with gift officers to prepare confidential briefings for donor visits and gift-officer driven events for the Dean., Associate Dean, faculty members, and other WSE leadership
Handle post-trip needs which include completing travel reimbursements, reconciling trip expenses and credit card statements, entering travel notes in the development database and capturing work plan data
Utilize the Johns Hopkins Development ALADIN database to enter actions and solicits, create events (track RSVPs, run attendance list), and extract data
Coordinate and assist in planning small events directly related to Major Gift Officers which includes event logistics, RSVPs, budgetary tracking, name tags, place cards and other paper materials as needed, and follow-up emails and calls.
As needed, assist with daily calendars by scheduling external and internal meetings on behalf of three Major Gift Officers.
Manage the HUB Library and keep updated with current articles, etc.
Research and Identification
Create and analyze reports with objective of identifying donors and prospects for major gifts by Major Gift Officers.
Whiting School Development Office Administrative Support
Provide front office support, including interaction with office guests, office phone coverage, taking and recording event RSVPs, as needed
Attend and provide staffing for Whiting School events, internally & externally
Routinely interact with alumni, donors, trustees, volunteers, faculty, Dean, and other leadership via telephone, email, and mail
Function as a part of the administrative team as needed for large group projects and assignments
Perform other administrative duties, as assigned.
NOTE: Position requires working outside of normal business hours and the possibility of travel.
High school diploma/GED required with minimum of three years related administrative/office experience. Bachelor’s degree strongly preferred. Additional education may substitute for experience. This position requires an excellent telephone and professional manner and a high degree of attention to detail. Strong technical background in working with large databases and exporting information into reports. Qualified candidates must be polite, friendly and a team player. This position requires an individual who is highly organized and able to prioritize and handle multiple tasks in an extremely fast-paced environment.
Excellent written and oral communication skills required.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Internal Number: 17601-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.