This position reports to the Interim Director, International Advancement, University Development Office (UDO), and Director, University Development Strategy, UDO. Duties and responsibilities include:
Supports the frontline work of UDO International including high-level donor briefings; prospect and topical research and strategy; steering stewardship and working with University Donor Relations; managing donor and faculty correspondence; coordination and activation of gift proposals as needed; point for international gift policy submissions and works closely with the Gift Management team to ensure appropriate gift processing; as well as general support to international senior leadership and faculty frontline activities.
Provides high-level support for international donor engagement meetings and events. Provides additional support to the events and communications teams and offers guidance/assistance to the staff assistant(s) when they are creating complex international itineraries and travel plans.
This position will take on several specific programmatic areas to support key international work with guidance from the senior fundraisers to whom it reports including strategy, administrative oversight and support associated with:
The Global Advisory Council, its annual event, and general membership engagement
Proposal activities related to international donors and key priority areas
International fundraising, in coordination with the UDO Interim Director and UDO Principal Gift team, around international advancement. Oversees all donor and pipeline strategy and reviews
Managing pipelines and donor strategy, as the point person for the team, for the President, Provost and Vice Provost for international affairs on international trips
Support for Harvard's annual participation in the World Economic Forum in Davos
Serving as the main development office logistics liaison to the office of the Vice Provost for international affairs
Assisting with engagement with faculty leaders with an international focus and presence
Works with the Research & Prospect Management team and fundraisers across Harvard. Assists in the process of identifying, qualifying and prioritizing international prospects for priority initiatives. Assist senior fundraisers to oversee the tracking of donor cultivation and solicitation steps; collaborate with prospect researchers to develop detailed prospect profiles; and work with frontline fundraisers to generate briefings for faculty members and other senior university leaders.
Works independently as part of the team in an extremely dynamic, fast-paced work environment, juggling multiple and changing priorities and responding to the administrative support needs of the international efforts of the office, whose work spans a range of geographic regions from Europe to Latin America to Asia and beyond, around all key university priorities.
Anticipates work demands, responds comprehensively and strategically to advance projects, strong problem-solving sensibility and responds quickly to challenges, provides guidance to the staff assistant(s) on administrative matters, including briefing materials, travel arrangements and post-trip expense reporting.
Facilitates frequent interaction and communication with individuals on the team, across Alumni Affairs & Development (AA&D), as well as with school-based fundraisers across the university, to effectively fulfill these responsibilities.
On behalf of UDO International, helps to serve as a liaison to the Research Department, communicating needs for in-depth research on a variety of individual and organizational prospects to evaluate programmatic interests and financial capabilities of prospects, particularly new and emerging prospects. Compiles organizational profiles, backgrounds and briefings for the team as needed.
Duties & Responsibilities Continued:
Manages briefings process and development appointments with international prospects for the President, Provost(s), Deans and senior faculty members on behalf of the team. Oversees this process and reviews final briefings from staff assistants, monitors activity within and outside of the university, assessing university ties and affiliations, analyzing past giving history, examining university's current priorities.
Works with other university offices and their support teams to improve practices pertaining to international donors; including improved stewardship and gift acknowledgement practices, resolving problematic gifts, helping to improve the accuracy of international gift reporting, working with Operations to maintain and ensure data integrity.
Works with the teams in Content and Communication Strategy and Donor Relations to monitor and assist with stewardship plans, reviewing recognition lists with the guidance of senior fundraisers.
Produces weekly meeting agendas and coordinates with all team members for needed information. Provides high-level administrative support for the International team as needed. Supervises student and temporary workers as needed. Coordinates special events in support of fundraising efforts.
Performs other related duties as assigned.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Two years of related or equivalent, experience
Solid computer skills in a PC and network environment, working knowledge of Microsoft Office Suite.
Ability to work additional evening and weekend hours as needed.
Bachelor's degree strongly preferred
Experience in an academic environment and knowledge of Harvard a plus; Knowledge of international fundraising in a non-profit setting helpful
Experience with Advance software applications and ability to master new software applications and technologies in database management preferred
Excellent organizational skills. Capable of managing multiple assignments from multiple sources; efficient, organized, detail oriented, composed under stress, and able to meet project deadlines
Strong written and verbal communication skills, and the ability to comprehend and summarize detailed and complex research reports and press articles to create briefings
Ability to maintain confidentiality and exercise sound professional judgment and possess a strong commitment to client service
Strong interest in higher education and a general working knowledge of international issues, foreign language skills are a plus
Must be professional, enthusiastic, collaborative, focused, motivated to learn and flexible to change, reliable, self-motivated, and able to work effectively with people from different backgrounds and experience.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50211BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.