Location: West Hartford, CT Category: Staff Posted On: Fri Aug 30 2019 Job Description:
The individual in this position supports and coordinates a fast-paced office and provides secretarial support to the faculty and/or staff in the Pharmacy department. The position serves as a liaison between the Department and the University community by interacting with students, faculty, staff and administration. Exceptional communication and computer skills, as well as organizational abilities are required in order to perform this job successfully.
Responsibilities (Include but are not limited to)
Acts as receptionist for the Department, answers and screens telephone calls, visitors and/or mail, takes messages.
Responds to routine requests for information regarding all Department programs and events and refers complex requests to appropriate staff or faculty members.
Manages daily functioning of the Department office, including supplies, mailings (including bulk), work orders, student worker relations, student record upkeep and other file management.
Schedules appointments and coordinates arrangements for meetings, conferences, and travel. Coordinates all logistics for Department events.
Organizes work flow and initiates follow-up action and communications on behalf of Dean, Chair or Director and other faculty and staff. Collects and disseminates information within and beyond the University accordingly.
Organizes and maintains computer files, office files, and records in accordance with Department procedures, and follows up on pending matters.
Uses appropriate technology to compose and produce professional correspondence, minutes of meetings, presentations, spreadsheets, databases, reports and marketing materials (e.g., brochures).
Uses appropriate software and information sources to continually update and improve the Department's web presence.
Supports Department in events, including occasional evening and weekend events, such as but not limited to receptions, open houses, career fairs, recruitment events, orientation, and commencement.
Recognizes and maintains circumstances of a confidential nature.
High School diploma or equivalent required; Associates or Bachelors degree preferred.
Two to three years experience as an administrative assistant
Experience in higher education a plus
Cultural competency to work with diverse student and/or employee population
Commitment to the mission of the University of Saint Joseph
Demonstrated ability to work collegially, balance and prioritize assignments, manage multiple projects, problem solve and offer clerical support to more than one person
Strong organizational, interpersonal, and customer service skills; ability to manage changing priorities and meet deadlines
Possess solid general computer skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Internet, and other programs as needed (e.g., mail merge, data base management). Familiarity with specific applications used by the University/Department a plus.
Physical ability to perform the essential functions of the position, with or without reasonable accommodation.
Salary is commensurate with qualifications and experience.
The University of Saint Joseph is building a culturally diverse faculty & staff and strongly encourages applications from women and people of color.
The University of Saint Joseph, founded by the Sisters of Mercy in the Catholic tradition, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.