1) Provides administrative support for a section chief and other faculty. Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary. Coordinates information flow from the facultyâ™s office.
2) Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
3) Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
4) Coordinates special projects as directed by the section administrator. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
5) Performs other related work as needed.
6) Performs high-level administrative duties in support of office functions.
7) Manages special projects as assigned.
8) Complete follow-up and referral physician management,Â internal and external (to Department) and a national and international database management.
9) Oversees the providers service calendar within our providerâ™s software by way of creating, monitoring and editing the schedule when necessary.
10) Resolves many office problems independently and facilitates solutions, conferring with the section administrator to resolve the most complex issues.
11) Monitors and reconciles accounts.
12) Manages accounts and receives, processes, and tracks all bills and expense reimbursements on behalf of section personnel.
13) Composes and edits correspondence and other documents.
14) Coordinates logistics of major events.
15) Schedules diverse and complex appointments, meetings, and travel arrangements.
16) May manage special projects or functions related to the business of the organizational unit.
3)Â Collaboration and Independence
4)Â Attention to detail
1) Previous administrative experience strongly.
2) Familiarity with central administration within a complex research university environment strongly.
3)Â Previous experience in the OB/GYN field.
2) Cover Letter
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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