Research - Laboratory/Non-Laboratory, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Alcohol and Drug Abuse Institute (ADAI) is a focal point for alcohol and drug abuse research at the University of Washington and in the region, benefiting the citizens of Washington State by expanding our knowledge and providing information to health and social service professionals, policy makers, and the public. The Institute's staff of clinical and social psychologists, epidemiologists, public health experts, and information specialists work to improve our understanding and reduce the harm caused by alcohol and drug abuse.The ADAI currently has an outstanding opportunity for a part-time (50% FTE) Fiscal Specialist 2 in the Fetal Alcohol and Drug Unit (FADU) . This position reports to the Director of the program.RESPONSIBILITIESUnder general direction, perform moderately complex and varied fiscal administrative support functions such as:* Develop budgets and assist in grant proposals and contracts.* Consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures* Prepare various quarterly and monthly budget status and projection reports to discuss with the Director and strategize about future needs.* Prepare quarterly budget report to the Department of Psychiatry and Behavioral Sciences.* Prepare monthly allocations to distribute lease-related and other expenses to appropriate budgets.* Reconcile budgets and obtain all required documentation.* Prepare invoices in a timely manner and follow-up as necessary, and process invoices for subcontractors in ARIBA.* Review existing internal fiscal procedures and methods for process improvement, and recommend specific actions or strategies for improving efficiency and for streamlining operations. Advise the Director on actual performance compared to planned budget.* Maintain FADU gift, endowment, and unit budgets and administrative filing system.* Assist with cost estimates for occasional requests for out of state Parent-Child Assistance Program (PCAP) training.* Create invoices for FADU trainings.* Deposit checks received by FADU* Negotiation and payment of annual DatStat contract invoicePurchasing* Process purchase requests using appropriate eProcurement method via ARIBA or ProCard, ensuring compliance with all applicable policies and regulations.* Reconcile ProCard purchases in PaymentNet, and Central Travel Account (CTA). Ensure that appropriate Use Taxes and object codes are applied, and the charges are allocated to the correct budget and PCA codes, meeting monthly deadlines.Travel* Process travel reimbursements and honorariums.Other Duties* Revise and Maintain School of Medicine service agreements (Psychiatry and Behavioral Sciences) for trainings and consulting between FADU and external agencies.* Assist in development of systems when a new training program is initiated.* Perform back-up timesheet approvals as necessary.* May direct the work of a work study student* Perform other duties as necessaryMINIMUM REQUIREMENTS: Two years of experience at a level equivalent to Fiscal Specialist II AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience.ADDITIONAL REQUIREMENTS: * Demonstrated experience working in a fiscal environment using MS Excel and Word* Excellent written and oral communication skills.* Demonstrate strong attention to detail, a high level of accuracy, and consistency in performing routine tasks.* Effective time management and superior organizational skills.* Outstanding problem solving skills including ability to research and navigate online systems.* Resourceful and independent approach to investigating issues/topics including comprehensive follow through and careful documentation.* Work collaboratively with and provide excellent customer service for a broad range of individuals, including faculty, staff, students and visitors.* Experience preparing and managing budgets and preparing spreadsheets.DESIRED:*Experience with UW Financial systems, including MyFD, Ariba, eProcurement, ProCard, Workday, and SAGE.Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.