The Earth Institute (EI) blends research in the physical and social sciences, education and practical solutions to help guide the world onto a path toward sustainability. The institute comprises many research centers and hundreds of scientists, scholars, economist, business and policy experts who collaborate across many disciplines and schools at the university. Primary EI sustainability initiatives include Water; Climate; Energy, Urbanization; Hazards and Risk Reduction; Global Health; Agriculture; Ecosystems; and Peace and Justice. The Earth Institute Human Resource team (EIHR) provides operational support and delivers an array of strategic and tactical HR services such as recruitment and onboarding, employee relations, organizational development, performance management, compensation and payroll administration. The Human Resource Generalist will assist in managing and maintaining the day to day operations of the department and serve as an advisor to researchers, faculty, staff and student on the interpretation, implementation and/or execution of HR policies, procedures and programs.
Reporting to the EI Director, Human Resources, the Human Resources Generalist will assists in managing and maintaining the day to day operations of the department. The incumbent partners with the Director of Human Resources and Senior Human Resources Manager on building interdepartmental and institute relationships to manage the administration of HR policies, procedures, programs and initiatives. The HR Generalist will serve as a primary point of contact to provide guidance and counseling for managers and staff on a wide array of HR matters including recruitment, employee relations, performance management, compensation and payroll administration, benefits, and will help ensure assure adherence to established EI and University policies. Working in concert with the EIHR team, the HR Generalist will be actively engaged in the management of administrative and faculty appointments through the University's TalentLink (Careers at Columbia) and Recruitment Academic Reporting Systems (RAPS) system. Additionally the incumbent will be responsible for maintaining and updating the EI on-line staff directory and organization charts as well as updating the EIHR E -Ticket data. The HR Generalist will be responsible for the preparation, review and analysis of general HR reports (i.e. recruitment, turnover analysis, diversity, FTE, etc.). S/he will prepare job descriptions, review resumes, and participate in the interview and selection process of candidates. S/he will collaborate with the Senior Human Resources Manager with the on boarding of short term/student casuals and student officers. S/he will coordinate with the Associate Human Resources Manager with reviewing timesheets and administration of the bi-weekly payroll. Manages special projects and other duties as assigned by the Director of HR and Sr. Manager, HR.
Assist in the management of the day-to-day EI human resources activities. Collaborate with the Director and Senior Manager, HR on building interdepartmental and institute relationships to ensure implementation, execution of HR services in accordance with EI and University policies and practices. Provide guidance to department managers on general HR policies, and procedures including but not limited to: administrative, faculty and student appointments, recruitment, employee relations, performance management, compensation, benefits, leave management, training and/or appointment process including posting, advertising, interview, assessment and selection process, offer letters, and leading onboarding process and conducting exit interviews. 30%
Update EIHR E-ticket system data to reflect status of all open and closed position ensuring hiring departments and managers are abreast of position status. Review E-tickets to confirm appropriate staffing request are in alignment with EI and University employment and recruitment policies (job description, grade, compensation etc.). Collaborate with hiring departments and managers to assess and edit job descriptions as appropriate. 30%
Serve as primary point of contact and administrative manager for EI leave management and work-study program providing guidance to faculty and staff and ensuring compliance with university policy. 15%
Assist the Associate HR Manager and Sr. Director HR with payroll administration ensuring compliance with state, federal and municipal labor laws and university and EI policy. 10%
Maintain and update EI organization charts and on-line directory. Generate, review and analyze HR reports and data highlighting trends and key indicators. 10%
Manages special projects and performs all other duties as assigned by the EI Director of HR and Sr. Manager HR. 5%
Bachelor's degree or equivalent combination of education and experience required and at least 2 years of related work experience.
Preference will be given to candidates with a Bachelors in Human Resources, Organizational Development, Psychology, or related field of study along with HR consulting or similar experience. Familiarity with PeopleSoft application or HR management/financial systems/platforms.
Must have strong interpersonal relationship management, oral, written and presentation communications skills. Demonstrated knowledge of employment laws and regulations. Demonstrated reporting and analytical skills, fluency with MS Office Suite, strong attention to details, highly organized, high standards for accuracy, ability to take initiative, solid problem solving and time management skills. Ability to handle and prioritize multiple tasks and work well under deadline required. Must be able to work well independently as well as part of a team, exercise discretion and judgment with sensitive and confidential matters is essential. Ability to summarize information tailored to different audience.
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