Rutgers, the State University of New Jersey is seeking a Vice Chair of Administration (Senior Director of Administration). The Department of Surgery, one of the largest departments within Rutgers New Jersey Medical School, is nationally recognized in surgical education and research, and a major provider of cutting edge surgical care in the region, with approximately 40 faculty members and an equal number of support staff organized in the Chair's office and our eight divisions: Cardiothoracic Surgery; General Surgery/Oncology; Liver Transplant and Hepatobiliary Surgery; Plastics and Reconstructive Surgery; Surgical Research; Trauma/Surgical Critical Care; Urology; and Vascular Surgery.
Under the Direction of the Chair of Surgery, the Senior Director of Administration acts as the Chair's executive partner in managing the Department, with responsibility for leading and handling all aspects of the financial, operational, and administrative affairs of the Department. The following duties and responsibilities reflect the overall areas of priorities for this position and may be successfully completed through direct work, assignments and/or delegation of duties to other staff members within the Department.
Provides senior administrative and operational leadership to the Department of Surgery.
Responsible for all management functions (strategy, planning, finance, budget development and management, clinical operations, human resources, staff training/education, and performance evaluation) and plays a vital role to continually optimize all of these functions.
Develops Departmental financial policy including the annual budget process, financial strategies, internal financial reporting and audit controls. Current total budget exceeds $20 million.
Plans and schedules the work of the department to make maximum effective utilization of employees, equipment and material within budgetary requirements.
Excellent communication skills must be able to motivate a complex workforce, and create a work environment that is exciting and supportive for all staff, faculty, residents, researchers, most importantly our patients.
Develops and maintains effective working relationships outside the Department, which are equally important, including counterparts in other departments, the Dean’s Office, and hospital administration.
Represents the Department, NJMS and RWJMS and University nationally through relevant professional organizations and other peer activities.
Manages department's annual operating budget in accordance with University pre-scribed budget assumptions. Propose and implement strategic planning and forecasting models for administrative and financial affairs of the Department, including potential review growth, cost benefit and effectiveness of present and potential programs. Conducts the financial operations of the Department to meet all current operating expenses, including payroll, supplies, new equipment, and any maintenance of the facilities. Maintains sound accounting and financial stability by reviewing and approving the reconciliation of accounts and expenditure control.
Manages and reports on outpatient and inpatient professional services billing, managed care activities, and hospital billing for inpatient services. Maintain compliance with relevant government regulations on clinical charges, as well as procedures of the University and Hospitals.
Ensures the ongoing and timely forecast of the departments’ financial needs. Supervises and monitors the billing and collection process.
Maintains salary records, up-to-date information pertaining to state/institutional regulations and policies that affect the Department.
Serves as a resource to Chair in matters of salary ranges, internal equity, and benefits.
Acts as a consultant to Department leadership for department/divisional financial planning process.
Participates in the development, implementation and monitoring of operating and capital budgets.
Supervises the Department of Surgery’s administrative management team that includes staff responsible for Finance, Clinical Operations, Revenue Cycle Management, Grant/Contracts, Research, Academic Affairs, Human Resources and Facility Management.
Collaborates with the Chair on a strategic plan to enhance faculty metric-defined academic performance.
Evaluates staffing patterns; establish standards for staffing levels and when necessary, redeploy personnel. Assists in the recruitment of new faculty, when appropriate. Cross-trains personnel, optimizes staff for shared-use when possible, and hires “team-players.”
Assists and advises Divisions and Program Directors in the planning, development, and implementation of their divisional needs and growth.
Provides administrative support for achieving the objectives of high quality patient care and standards as established by the department, medical school and hospital affiliates. Develops business practices for the department and with attention to consultations and subspecialty programs. Liaison between departments and NJMS Administration in negotiating/providing space, equipment, personnel and funding for expanded Research Division.
Develops support and resource materials as well as policy and procedure manuals to aid Department members in working more effectively.
Coordinates departmental activities with other departments to ensure compliance with existing rules and regulations. Serves as the departmental liaison to various health, public and government agencies.
Minimum Education and Experience:
Master’s Degree in Business Administration or Healthcare Administration, or a related field plus five (5) years of progressively responsible management experience, preferably gained in a complex academic department, School of Medicine or practice plan.
At least three (3) years shall have been in a senior management capacity.
Experience and demonstrated ability of leading superior performance in a unionized environment is required.
Additional related experience, and/or training may be substituted for the degree requirements on a year-for year basis.
Required Knowledge, Skills, and Abilities:
Outstanding human relations and leadership skills, and the ability to function in a team environment required.
Posting Number: 19ST3762
Location: Newark (RBHS)
Internal Number: 98973
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.