The Department of Oncology is seeking a full time Budget Specialist to work with the department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for a variety of accounts, e.g., general funds, grants, contracts, endowments, revenues, gift accounts. This position will report to the Financial Manager.
Duties and Responsibilities:
Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments.
Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures. Assemble budgets for grants and contracts in pre-award period and monitor post award budgets based on established processes and procedures.
Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff. Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information. Develops payment schedules to monitor receipt of payments from sponsor.
Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and/or sponsor requirements and restrictions. Using templates, review and assess budget patterns and project expenditures. Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following work flow, and suggesting process improvements.
Works closely with Program Manager and Research team to develop and maintain clinical trials process (Budget, Contract Negotiation, Track payments).
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
High School Diploma/GED required. Three (3) years of related administrative and/or budget experience required.. Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
Special Knowledge, Skills, or Abilities / Competencies:
Knowledge and skill in Excel, Access, and SAP a plus.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Classified Title: Budget Specialist Working Title: Budget Specialist Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.42 - $23.95 an hour Employee group: Full Time Schedule: Monday-Friday/8:30-5:00pm. Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10002918-SOM Onc Financial Management Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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